Turn on the Microsoft Teams real-time subtitle function to improve barrier-free experience and communication effects in noisy environments. There are two ways to operate: 1. Enable in the meeting: Click "More Actions" at the bottom toolbar > select "Enable Live Subtitles"; 2. Pre-meeting settings: Enter "Conference Options" > "Accessibility" > Turn on "Real-time Subtitles" in the calendar options. Only the enabler can see the subtitles, and others need to turn them on manually. When using it, be aware that there may be delays or identification errors, and are subject to organizational settings and regional support.

Turning on live captions in Microsoft Teams is actually pretty straightforward — and it can make a big difference for accessibility or when you're in a noisy environment. Here's how to do it, both as a participant and as a meeting organizer.

How to enable live captions during a meeting

Once the meeting is already in progress, you can turn on live captions directly from the meeting controls:

• Look at the toolbar at the bottom of the screen during a Teams call.
• Click on "More actions" (it looks like three dots).
• From the dropdown, select "Turn on live captions" .
• A banner will appear at the bottom of your screen showing real-time text of what's being said.

Note: This feature may not be available in all regions or languages, and it depends on your organization's admin settings.

How to set up live captions before a meeting

If you're hosting a meeting and want to make sure captions are ready from the start, here's what you can do ahead of time:

• Open the calendar tab in Teams and edit the details of your scheduled meeting.
• Go to the "Meeting options" section.
• Under "Accessibility," toggle on "Live captions" if available.
• Save your changes.

This won't automatically display the captions for everyone — participants still need to opt in unless your organization has policies that enforce it.

Who can see the live captions?

Only the people who choose to enable captions will see them. That means even if you turn them on as the organizer, others might not see them unless they manually activate the feature themselves. To view captions:

• During the meeting, click on "More actions" again.
• Make sure "Show subtitles" is checked.
• You can also adjust the size of the caption banner or move it around the screen if needed.

This flexibility helps users control their own experience without forcing captions on everyone.

Some things to keep in mind

• Live captions aren't perfect — expect some typos or delays, especially with complex vocabulary or background noise.
• They work best when people speak clearly and one at a time.
• If your organization uses a government or compliance version of Teams, this feature might be limited or unavailable.

Basically that's it. It's a handy tool once you know where to find it.

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