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Table of Contents
Use the Clear All Formats feature
Use "Paste Special" to directly format
Copy manually to notepad and copy back
Home Software Tutorial Office Software how to remove all formatting in word

how to remove all formatting in word

Jul 25, 2025 am 01:49 AM

The most effective way to encounter confusion in Word pasting formats is to use the Clear All Formats feature. The specific operation is: after selecting the text, click the "A Eraser" icon in the "Start" tab and select "Clear All Formats". This method is suitable for pasting web page content, mixed fonts, etc.; secondly, you can right-click "Paste Special" > "Keep Text Only" when pasting to directly filter the format; if the above method is invalid, you can try to copy the content to Notepad first and then copy it back to Word, so as to completely remove the format and then uniformly type it.

how to remove all formatting in word

Sometimes when you copy and paste content in Word, the format is messy, and the font and paragraph style are not what you want. The easiest way at this time is to "clear all formats with one click", let your content return to the plain text state, and start typography again.

how to remove all formatting in word

Use the Clear All Formats feature

Word comes with a very practical feature called "Clear All Formats". Select the text you need to process, and then find the Clear button (usually the icon shown as the "A Eraser") in the toolbar, and then select Clear All Formats.

This method is suitable for:

how to remove all formatting in word
  • The format is messy after pasting the content of the web page
  • I don't want to change each of the various fonts
  • Want to set styles from scratch

Note: This operation will not delete the text itself, but will only remove the font, color, underscore and other formats. Paragraph indentation and line breaking will be retained.

Use "Paste Special" to directly format

If you copy content from a web page or other document, you can avoid formatting when pasting. Right-click on the paste position and select Paste Special > Keep Text Only.

how to remove all formatting in word

Doing so can:

  • Filter out all styles when pasting
  • Avoid manual cleaning
  • Keep the document clean and tidy

Sometimes you will find that shortcut keys are more convenient, such as Ctrl Shift V is "pasting without format", but this depends on whether the Word version supports it.

Copy manually to notepad and copy back

If the above method does not work, or you are not satisfied with the effect, there is another "local method" that works: first copy the content to Windows Notepad, and then copy it back to Word from Notepad.

The principle of doing this is:

  • Notepad can only process plain text
  • All formats will be discarded in this process
  • Finally, set the format in Word

Although this method is a little more steps, it is particularly reliable when processing old versions of Word or complex content.


Basically these are the methods, the first two are usually used the most. The key is that when dealing with a large amount of pasted content, don’t rush to change the format. Clear the format first, which is easy to save trouble and standardize.

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