Using Word styles can effectively unify formats, improve layout efficiency and generate directories. Styles are shortcuts for a set of formatting, which can be applied to text with one click, and the entire article will be automatically updated when modified; use title styles (such as titles 1~9) to build a document structure and achieve quick jumps with the navigation pane; text styles are used to unify the text format, and other styles such as "emphasis" and "code" are suitable for specific scenarios; modifying styles can adjust the format by right-clicking "Modify". Create a new style and set the format in the management style; copy and paste can reapply the correct style to solve the problem when the style is confused, and custom styles support exporting to other documents.

Anyone who has used Word knows that if there are too many documents, the format will easily become messy. At this time, styles are the tool you should use the most. It not only helps you unify the format, but also quickly adjusts the layout and generates directories, which has a very obvious improvement in efficiency.

What is style? Why use it?

Style is a set of "shortcuts" for formatting. For example, if you set the "Title 1" style, it is bold, number 3, bold, and the front and back section are 10 pounds away. Then, as long as you select a paragraph of text and click "Title 1", these formats will be added at one time.

There are several benefits:

• Convenient to change: Want to change the fonts of all titles? As long as the style is modified, the full text will be automatically updated
• Unified typesetting: Avoid confusion caused by manual settings
• Easy to structure: Word can recognize styles, automatically generate directories, navigation bars, etc.

How to use common styles?

Word comes with many styles, such as "Body", "Title 1" to "Title 9", etc., and you can also create or modify it yourself.

Title style (Heading 1~9)

This is the most commonly used style. Generally used for chapter titles. for example:

• Title 1 : Big title, such as "Chapter 1"
• Title 2 : Secondary titles, such as "Section 1.1"
• Title 3~9 : More detailed levels, suitable for complex documents

The method of using is very simple: select the text and click on the "Title 1" and "Title 2" styles in the "Start" tab.

Tips : After using the title style, you can open the "Navigation Pane" in "View", and the document structure will be automatically generated on the left side for easy jumping.

Text style (Normal)

This is the default body style. If your text doesn't look right, such as the font is too small or the line spacing is wrong, you can right-click the "Text" style, select "Modify", and adjust it uniformly.

Other styles

For example, "emphasis", "quote", "code", etc. are suitable for specific purposes. For example, when writing technical documents, the "code" style can be set to a monospace font for easy reading.

How to modify or create styles?

If you are not satisfied with the default style, you can customize it.

Modify existing styles

1. In the Styles panel of the Start tab, right-click a style (such as "Title 1")
2. Select Modify
3. Set fonts, paragraphs, colors, etc.
4. Click OK, and all texts that apply this style will be automatically updated.

Create a new style

1. Click the "Manage Styles" button in the lower right corner in the Styles panel
2. Click "New Style"
3. Enter a name, such as "chart description"
4. Set the format, such as the font size is smaller and centered and aligned
5. In the future, just select the text and click this new style to apply it in one click.

Note : If the styles you create are only used in this document, remember to check "Limited to this document". Otherwise, the default style of your future new document will be changed.

FAQs and Suggestions

• What to do if the style is confused?
  Sometimes when you copy and paste the content, the style will be messy. You can select the messed paragraph, click "Text" or the style you want to use to restore the unity.

• Don't want to use styles? Manual formatting is OK, but...
  Short documents are fine, but long documents have too many formats and it is difficult to maintain. Moreover, advanced functions such as directories and navigation depend on styles.

• Can the style be exported?
  Can! Click "Manage Styles" in the "Style" panel and select "Import/Export". You can save the custom styles and use them in other documents.

It is actually not difficult to use styles, the key is to develop habits. It may feel troublesome at first, but once you get started, editing long documents will be much easier. Basically that's it.

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