The most direct way to collaborate on editing Excel files by multiple people is to share files through Microsoft 365 or OneDrive. 1. Upload Excel files to OneDrive or SharePoint; 2. Click "File" > "Share" > "Invite People", enter other people's email address and set editing or viewing permissions; 3. Enable the "Co-compose" function to allow multiple people to edit in real time in the browser or desktop version of Excel; 4. Be careful to avoid files being checked out or saved locally. It is recommended to use the latest version of Excel and cooperate with cloud synchronization; 5. To prevent conflicts, you can divide editing areas, enable "Protect Worksheets", and regularly check version history; 6. Clean up privacy data before sharing and set fine-grained permission control to ensure smooth collaboration.

If you need to edit an Excel workbook with others, the most direct way is to share files through cloud services. The mainstream collaboration method now mainly uses Microsoft 365 or OneDrive, which allows multiple people to view or edit form content at the same time, and can also see the other party's modifications in real time.

Share files using OneDrive or SharePoint

This is the most common way of collaboration. You just need to upload the Excel file to OneDrive or SharePoint, and then you can invite someone to edit it.

• Click "File" > "Share" > "Invite"
• Enter the email address of the person you want to share
• Set permissions: You can select "Can edit" or "View only"
• You can choose whether to allow downloads (if it is only internal use, it is recommended to close it)

Once they open the link, they can edit it directly in the browser with Excel Online, or download the desktop version to open it. This approach is especially convenient for most team collaboration scenarios, especially when working remotely.

Enable "Co-compose" function to allow multiple people to edit at the same time

Excel supports multiple people to edit a file online at the same time, and this function is called "co-composition". As long as you are using Office 365 (now called Microsoft 365) and the files are in the cloud (such as OneDrive), this function is enabled by default.

When you open a shared file, you can see the small avatars of other people being edited in the lower right corner. The changes made by everyone will be displayed in real time and will not overwrite other people's changes.

Some tips:

• If you find that you cannot edit at the same time, it may be because the file has been "checked out" or saved locally
• It is recommended to use Excel desktop version of cloud synchronization, the best experience
• Do not use older versions of Excel, collaborative features may not be supported

Pay attention to version conflicts and protect worksheet settings

Although Excel's collaboration function is already very mature, sometimes there will be a problem of version confusion, especially if someone edits it offline and then uploads it.

To avoid this, you can:

• Explain in advance who is responsible for which part to reduce conflicts
• Use the "Protect Worksheet" function to prevent accidental deletion or modification of critical data
• Regularly check the "version history" and restore the previous version if necessary

In addition, if you have sensitive information, remember to clean up your privacy data before sharing, or set more granular permission controls.

Basically that's it. As long as the files are placed in the right place and permissions are set clearly, Excel's collaboration is actually not complicated, but some details are easy to ignore, such as the format is chaotic and the version update is out of synchronization. Pay more attention to permissions and synchronization status, and you can cooperate smoothly.

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