The use of format brushes includes: clicking once can apply the format once, and double-clicking can be used continuously; being able to copy fonts and paragraph formats such as line spacing, indentation, etc.; it can be used to copy formats across documents. When the operation is done, first select the set text, click "Format Brush", and then brush the target content. After double-clicking, you can brush multiple places continuously. Press the Esc key to exit after completion. Format Brush can not only copy the character format, but also copy the paragraph format; when using cross-document, you need to pay attention to style differences and check the effect.

It is actually quite simple to copy the format in Word format. The key is to know how to use it flexibly, especially when typing documents, which can save a lot of time. Here are a few practical operation methods.

Basic usage of format brush

After opening a Word document, first select a paragraph of text or paragraph that has been formatted, such as font, font size, color, or paragraph spacing. Then click the "Format Brush" button in the "Start" tab, and the mouse will turn into the shape of a small brush. Next, use this brush to brush content that you want to apply the same format.
Note: Clicking the format brush can only brush once, and it will automatically close after brushing. If you want to brush multiple contents continuously, you can double-click the format brush, so that you can use it multiple times in a row. After brushing, press the Esc key or click the format brush to turn it off.

Tips for continuous use of format brushing

Sometimes we may encounter multiple places in the entire document that require a unified format, such as changing the title to the same style. At this time, it is very useful to use the format brush continuously.

• Double-click the "Format Brush" button
• Then brush different text blocks in turn
• After brushing, remember to press Esc to exit, otherwise you may misoperate if you click elsewhere next time.

This method is suitable for processing documents with clearer structure and high repetition of formats, such as reports, papers or promotional materials.

Format brushing can also brush paragraph format

Many people only use the format to change the font color or size. In fact, it can also copy the format of paragraphs, such as line spacing, indentation, alignment, etc. As long as the original text you selected contains these paragraph settings, the format brush will also bring these formats over.
For example: You have a text that sets the indentation of the first line and the spacing between the front and back of the segments. Use the format to brush other paragraphs, and those settings will be copied over and there is no need to manually adjust them one by one.

Use format brushes across documents (niche but useful)

If you want to copy the format in one document to another, you can also use the format. The operation method is similar, except that you have to open two Word documents first, then select the format source from one document, click the format brush, and then brush the target text in another document.
However, it should be noted that if the basic styles of the two documents are different, some formats may be deviated. It is recommended to check whether the effect meets expectations after brushing.

Basically all that is it. Although format brushing looks simple, mastering it can save a lot of time in typography, especially documents with high format consistency requirements.

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