Quick Links

• Moving Between Cells in Excel

• Navigating the Excel Ribbon

• Browsing Excel Dialog Boxes

• Switching Between Excel Sheets

• Opening and Closing Excel Workbooks

Microsoft Excel is so crammed with cells, sheets, tabs, buttons, and dialog boxes that moving around the program with your mouse can sometimes feel like more effort than it’s worth! Here are my favorite keyboard shortcuts to speed up this process.

Moving Between Cells in Excel Even though I use the Arrow keys in Excel to move up, down, left, or right to a nearby cell, some of the best yet simplest shortcuts let me jump farther in one go. As a result, the days of using the scroll wheel on my mouse in Excel are long gone!

Action	Shortcut
Go to the right boundary of the data area	Ctrl Right Arrow or End Right Arrow
Go to the left boundary of the data area	Ctrl Left Arrow or End Left Arrow
Go to the top of the data area	Ctrl Up Arrow or End Up Arrow
Go to the bottom of the data area	Ctrl Down Arrow or End Down Arrow
Go to cell A1	Ctrl Home
Go to the last active cell in the sheet	Ctrl End
Go to column A in the current row	Home
Go to the cell one screen below the active cell	Page Down
Go to the cell one screen above the active cell	Page Up
Go to the cell one screen to the right of the active cell	Alt Page Down
Go to the cell one screen to the left of the active cell	Alt Page Up

To select cells as you move between them, press Shift along with the above keyboard shortcuts. For instance, Shift Home selects all the cells in the active row from the active cell to column A, and Shift Ctrl Right Arrow selects all cells between the active cell and the right edge of the data area.

The Best Excel Keyboard Shortcuts I Use as a Power User The key to excelling in your spreadsheet work.

Posts 8 Navigating the Excel Ribbon -----------------------------

The key to navigating the Microsoft Excel ribbon is understanding what the Alt key does. When I press and release Alt, a letter appears next to each tab on the ribbon.

Then, when I press one of those corresponding letters (like H to open the "Home" tab), a new code appears for each command.

As a result, some of the Alt keyboard shortcut combinations are now second nature to me, as I use them frequently. For example, I know that Alt > Q takes me to the search field at the top of the window, Alt > H > L > R opens the Conditional Formatting Rules Manager, and Alt > W > VG hides and shows gridlines.

6 Quick Access Toolbar Must-Haves in Microsoft Excel Perform your most valuable Excel commands with a single click.

PostsAlthough most dialog boxes can be opened through the ribbon, I use more direct shortcuts to access the tools I use most often.

Action	Shortcut
Go to the Format Cells dialog box	Ctrl 1
Go to the Find And Replace dialog box	Ctrl F (Find) or Ctrl H (Replace)
Go to the Go To dialog box	Ctrl G or F5
Go to the Paste Special dialog box	Ctrl Alt V
Go to the Create Table dialog box	Ctrl T
Go to the Insert Function dialog box	Shift F3
Go to the Name Manager dialog box	Ctrl F3

Browsing Excel Dialog Boxes

Once I’ve used the relevant shortcut to open an Excel dialog box, I continue using my keyboard to navigate it.

Even though it took me a while to stop reaching for my mouse, once I got used to using my keyboard to jump between the tabs and options, I realized just how much time I was saving.

Action	Shortcut
Switch to the next tab	Ctrl Tab
Switch to the previous tab	Ctrl Shift Tab
Jump between controls in a tab	Tab
Check or uncheck the selected checkbox	Space
Expand the selected drop-down menu	Down Arrow
Select an option in the expanded drop-down menu	Arrow Keys > Enter
Save changes and close the dialog box	Enter

An even quicker way I like to activate a control in a dialog box tab is to press Alt and the underlined letter in the control name. For example, after using Ctrl 1 and then Ctrl Tab to open the Font tab of the Format Cells dialog box, pressing Alt K activated strikethrough, since the letter "k" is underlined in the tool's label.

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These shortcuts would have saved me so much time!

Posts 3 Switching Between Excel Sheets -------------------------------------

If, like me, many of your Excel workbooks contain more than one sheet, you’ll know how annoying it is to switch back and forth between tabs using your mouse. Luckily, these memorable keyboard shortcuts make this process far less time-consuming.

Action	Shortcut
Switch to the next sheet (tab)	Ctrl Page Down
Switch to the previous sheet (tab)	Ctrl Page Up
Create a new tab immediately before the active tab	Shift F11

To rename the active sheet, press Alt > H > O > R, type the sheet name, and press Enter.

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Posts Opening and Closing Excel Workbooks -------------------------------------

Keyboard shortcuts in Microsoft Excel aren’t limited to spreadsheet creation. Indeed, I use them to open a workbook at the start of the day and close it when I’m done.

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