The IFS function in Excel allows you to perform multiple conditional tests in one formula and return different results based on the conditions that are satisfied. In this article, we will explore the definition and application techniques of IFS functions in depth, and demonstrate their practical applications through examples.

Table of contents

• What is an IFS function?
• Syntax of IFS functions
• How to use IFS functions
• Example of using IFS functions
• Example 1: Employee Bonus Calculation
• Example 2: Sales Classification
• Example 3: Select a shipping method

Let's explore these methods!

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What is an IFS function?
The IFS function in Excel checks multiple conditions and returns a value based on the first condition that is true . It is especially suitable for situations where you need to check a range of conditions and return different results based on the conditions you meet.

IFS functions simplify complex nested IF statements, making your formulas more concise and easy to read.

Syntax of IFS functions

IFS(logical_test1, value_if_true1, [logical_test2, value_if_true2])

logical_test1 : The first condition you want to evaluate.
value_if_true1 : If logical_test1 is true, the value or expression returned.
[logical_test2, value_if_true2] : Optional additional conditions and values ??for evaluation.

meaning:
=IFS (the first condition to be checked, the value to be returned, [the subsequent condition to be checked])

How to use IFS functions

Using IFS functions is very simple. Please follow these steps:

Select the cell you want the result to display.

Enter the following formula to replace logical_test1, value_if_true1, logical_test2, value_if_true2 , etc. with your specific conditions and values:

=IFS(logical_test1, value_if_true1, [logical_test2, value_if_true2], …)

Press Enter to execute the formula. Excel will evaluate the conditions in the order provided and return the value associated with the first true condition.

Example of using IFS functions

Let's explore some practical examples of using IFS functions in Excel.

Example 1: Employee Bonus Calculation

Suppose you manage a company and you want to calculate the year-end bonus based on the performance rating of your employees. You can use the IFS function to assign different bonus percentages based on their ratings:

In cell D2 , enter the formula:

* =IFS(B2 = "Excellent", C2 0.15, B2 = "Good", C2 0.1, B2 = "Average", C2 0.05, B2 = "Needs Improvement", 0)**

Click and drag the square in the lower right corner of cell D2 to apply the formula to the remaining rows.

In this example, the IFS function checks the ratings of each employee and calculates the bonus accordingly.

• Employees rated " Excellent " receive 15% salary as bonus
• " Good " rating gets 10%
• " Average " rating is 5%
• " Needs Improvement " won't receive bonuses

Example 2: Sales Classification

Suppose you have an e-commerce business selling printed T-shirts online. You have a column of sales amounts in column A and want to classify it as " Low ", " Medium ", or " High " based on predefined thresholds:

In cell C2 , enter the formula:

=IFS(A1 = 5000, "High")

Click and drag the square in the lower right corner of cell C2 to apply the formula to the remaining rows.

• If the sales amount in cell A1 is less than 1000 , the formula returns " Low ".
• If the sales amount is between 1000 and 4999 , it returns " Medium ".
• If the sales amount is 5000 or higher , it returns " High ".

Example 3: Select a shipping method

Continue with the example of an e-commerce store, where you want to recommend a shipping method based on the order amount:

In cell C2 , enter the formula:

=IFS(B2 = 100, “Free Shipping”)

Click and drag the square in the lower right corner of cell C2 to apply the formula to the remaining rows.

• If the order amount in cell B2 is less than $50 , the formula recommends " Standard Shipping ".
• If the order amount is between $50 and $99 , it recommends " Express Shipping ".
• If the order amount is $100 or more , it recommends “ Free Shipping ”.

in conclusion
IFS functions in Excel simplify complex logic and improve the readability of formulas. By familiarizing yourself with the syntax and examples presented in this article, you can effectively use IFS functions to optimize your spreadsheet tasks and make data analysis more efficient.

Click here to learn how to use IF functions in Excel - an easy way!
Click here to take advantage of the power of Excel SUMIFS vs. date range - 2 useful examples Click here to learn how to use SUMIFS functions in Excel

Click here to access Microsoft's tutorial on IFS functions!

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