This tutorial shows you how to quickly apply, modify, and remove Excel table styles while preserving all table functionalities. Want to make your Excel tables look exactly how you want? Read on!

After creating an Excel table, the first step is usually styling it. Excel offers numerous pre-defined table styles for quick formatting. If these don't suit your needs, you can easily create custom styles. You can also show or hide table elements like header rows and total rows. This guide covers all these features.

• Excel Table Styles
• Choosing a Style During Table Creation
• Changing an Existing Table's Style
• Modifying the Default Table Style
• Creating Custom Table Styles
• Applying Table Styles Without Table Conversion
• Removing Table Formatting

Excel Table Styles

Excel tables enhance data management with features like filtering, sorting, calculated columns, structured references, and total rows. Converting data to a table automatically applies formatting (fonts, colors, banded rows, borders). If you dislike the default formatting, easily change it using the Table Styles on the Design tab (visible when a table cell is selected).

The Table Styles gallery offers 50 styles categorized as Light, Medium, and Dark. A style acts as a formatting template for rows, columns, headers, and totals.

The Table Style Options control:

• Header Row: Show/hide table headers.
• Total Row: Add a total row with various functions.
• Banded Rows/Columns: Alternate row/column shading.
• First/Last Column: Special formatting for the first and last columns.
• Filter Button: Show/hide filter arrows.

Choosing a Table Style During Creation

To create a styled table:

1. Select the data range.
2. On the Home tab, in the Styles group, click Format as Table.
3. Select your preferred style from the gallery.

Changing an Existing Table's Style

To change a table's style:

1. Select a cell within the table.
2. On the Design tab, click the More button to view all styles.
3. Hover over styles to preview; click to apply.

Tip: Manually applied formatting (bold text, font colors) is preserved when changing styles. To remove existing formatting and apply a new style, right-click the style and select Apply and Clear Formatting.

Changing the Default Table Style

To set a new default style for a workbook: right-click a style in the gallery and choose Set As Default.

New tables will now use this default format.

Creating Custom Table Styles

To create a custom style:

1. On the Home tab, click Format as Table, or select an existing table and click More.
2. Click New Table Style.
3. Name your style.
4. Under Table Elements, select elements, click Format, and choose formatting options. Click Clear to remove formatting.
5. Click OK.

Modify custom styles by right-clicking and selecting Modify…. Delete them by right-clicking and selecting Delete. Built-in styles cannot be modified or deleted. Custom styles are workbook-specific; copy the table to share the style.

Applying Table Styles Without Table Conversion

To apply a style without converting to a table:

1. Select the data range.
2. Click Format as Table and choose the style.
3. Select a cell in the styled range, go to the Design tab, and click Convert to Range. Alternatively, right-click and select Table > Convert to Range.

Removing Table Formatting

To remove formatting while keeping table features:

1. Select a table cell.
2. Click the More button in the Table Styles group.
3. Click Clear.

To remove the table entirely while keeping data and formatting, use Convert to Range.

This concludes our guide on managing Excel table styles and formatting. See you next week!

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