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Table of Contents
Use different star signs to distinguish email types or status
Automatically mark with filter
Use star tags and tags/folders to improve organizational efficiency
Home Software Tutorial Computer Software How to use Gmail stars effectively

How to use Gmail stars effectively

Aug 04, 2025 am 02:11 AM

Clarify the purpose and plan star classification to efficiently manage Gmail mail. 1. Use different star marks to distinguish types or statuses. For example, yellow stars represent replies and red exclamation marks represent urgent matters. 2. Automatically mark the star with filters, such as automatically marking specific sender emails. 3. Combining the label function to improve organizational efficiency, such as prioritizing star marks and then sorting them out with labels.

How to use Gmail stars effectively

Gmail’s star function is actually a very practical gadget, but many people either don’t use it or just click it casually, without playing its real role. In fact, with a little planning, star marks can help you manage emails more efficiently, such as distinguishing priorities, marking pending matters, or classifying different types of information.

How to use Gmail stars effectively

The following usages can help you use Gmail star tags more organized.


Use different star signs to distinguish email types or status

Gmail provides several star styles, such as yellow stars, red exclamation marks, green checkmarks, etc. You can give these star signs different meanings according to your habits.

How to use Gmail stars effectively

for example:

  • Yellow Star : Emails that need to be replied to
  • Red exclamation mark : tasks with urgent matters or deadlines approaching
  • Green checkmark : Completed emails
  • Gray question mark : Still waiting for feedback from others

From this perspective, the Inbox is like a visual task list, you can see at a glance what has not been done and what is the key point.

How to use Gmail stars effectively

Automatically mark with filter

If some of your emails always come from specific people, have fixed keywords, or belong to a certain type (such as order confirmation, system notification), you can use Gmail's filter function to let the system automatically mark the corresponding star.

For example:

You want to automatically mark all emails from "support@xxx.com" as yellow stars. The steps are as follows:

  1. Open Gmail Settings → View All Settings
  2. Switch to the Filter and Block Address tab
  3. Click "Create a new filter"
  4. Enter the sender's email or other filter criteria
  5. Check "Apply Star" and select the style you like
  6. Save and test

In this way, this type of email will be automatically marked as soon as it comes in, saving you from clicking it manually every time.


Use star tags and tags/folders to improve organizational efficiency

Stars are suitable for quickly identifying priority, but if you want to further classify, it is best to combine Gmail's tagging function.

For example, you can use it in this way:

  • Received a customer inquiry email → Tag the yellow star and add the "Sales Lead" tag
  • Customer Reply → Unstart and move to the "Follow up" tab

This combination method is especially suitable for people who need to process a large number of emails at work. It can not only quickly determine priorities, but also archive and search by category.


Basically that's it. Gmail star itself is not complicated, but the key is whether you have set clear uses for it and stick to it. If you just click it and play it casually, it is just a decorative icon; but once the system is formed, it will become a good helper for your email management.

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