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Table of Contents
1. Enable File Sharing on Windows
2. Share Files on macOS
3. Use a Shared Network Drive (NAS or Router USB)
4. Alternative: Use Cloud or Sync Tools
Home Computer Tutorials Computer Knowledge How to share files between computers on a network

How to share files between computers on a network

Aug 03, 2025 am 09:22 AM
network File Sharing

To share files on Windows, enable network discovery and file sharing in Advanced Sharing Settings, share a folder by setting permissions for users or everyone, and access it from another PC via Network or \\ComputerName in File Explorer. 2. On macOS, enable File Sharing in System Settings, add folders to share, set user permissions, connect from another Mac via Shared in Finder, or from Windows using smb://[MacIP] in File Explorer. 3. For centralized storage, use a NAS or router USB drive, configure it for network access, and map the drive on Windows with \\NAS\Shared or on Mac via smb://NAS_NAME in Connect to Server. 4. Alternatively, use cloud or sync tools like OneDrive, Google Drive, Dropbox, Syncthing, or Resilio Sync to avoid complex setups and enable cross-platform syncing with minimal configuration, ensuring firewalls allow sharing and using wired connections for better performance, ultimately choosing the method that best fits your needs for simplicity, centralization, or flexibility.

How to share files between computers on a network

Sharing files between computers on a network is a common task that can save time and improve collaboration. Whether you're at home or in an office, setting up file sharing is straightforward if you follow the right steps. Here's how to do it on both Windows and macOS, along with a few cross-platform options.

How to share files between computers on a network

1. Enable File Sharing on Windows

To share files between Windows PCs on the same network:

  • Turn on Network Discovery and File Sharing
    Go to Control Panel > Network and Sharing Center > Change advanced sharing settings.
    Make sure the following are turned on:

    How to share files between computers on a network
    • Turn on network discovery
    • Turn on file and printer sharing
    • Turn on sharing so anyone with network access can read and write files
  • Share a Folder
    Right-click the folder you want to share > Properties > Sharing tab > Share.
    Add the user (or type "Everyone") and set permission level (Read or Read/Write).
    Click Share, then Done.

  • Access Shared Files from Another PC
    Open File Explorer and go to Network.
    You should see the other computer. Click it and browse shared folders.
    Alternatively, type \\[ComputerName] in the address bar (e.g., \\DESKTOP-ABC123).

    How to share files between computers on a network

Tip: Make sure both computers are on the same network profile (Private, not Public) for discovery to work.

2. Share Files on macOS

For Mac-to-Mac or Mac-to-Windows sharing:

  • Enable File Sharing
    Go to System Settings (or System Preferences) > General > Sharing.
    Check the box for File Sharing.
    Click the button under "Shared Folders" to add folders you want to share.

  • Set User Access
    Under "Users", set permissions (Read Only, Read & Write, etc.) for each user.
    You can also allow guest access if needed.

  • Connect from Another Mac
    In Finder, go to the Sidebar > Shared, then select the other Mac.
    Click Connect As and enter credentials if required.

  • Connect from Windows
    On the Windows PC, open File Explorer and type smb://[MacIP] in the address bar.
    Enter the Mac username and password when prompted.

3. Use a Shared Network Drive (NAS or Router USB)

For a centralized solution:

  • Connect an external drive to a router with USB support or use a NAS (Network Attached Storage) device.
  • Configure the drive for network sharing via the router or NAS interface.
  • Map the drive on each computer:
    • Windows: This PC > Map network drive > enter the network path (e.g., \\NAS\Shared).
    • Mac: Finder > Go > Connect to Server > enter smb://NAS_NAME or IP.

This method keeps files accessible even when individual computers are off.

4. Alternative: Use Cloud or Sync Tools

If network setup is tricky, consider tools like:

  • OneDrive, Google Drive, Dropbox: Sync folders across devices automatically.
  • Syncthing: Free, open-source tool that syncs files directly between computers over the network (no cloud).
  • Resilio Sync: Peer-to-peer syncing with strong encryption.

These avoid complex network configurations and work across different operating systems.


Make sure your firewall isn’t blocking file sharing (Windows Defender or third-party antivirus). Also, using a wired connection can improve transfer speed and reliability. Basically, pick the method that fits your setup—built-in sharing for simplicity, NAS for central storage, or sync tools for flexibility.

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