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Table of Contents
1. Connect and Add a USB Printer
2. Add a Network or Wireless Printer
3. Manually Install a Printer Driver
4. Troubleshooting Tips
Home System Tutorial Windows Series How to add a printer in Windows

How to add a printer in Windows

Aug 02, 2025 pm 02:48 PM

Connect the USB printer and turn it on; Windows usually installs drivers automatically. 2. For network or wireless printers, ensure the printer is on and connected, then let Windows detect it via Settings; if not found, manually add using IP address. 3. If drivers aren’t found, download them from the manufacturer’s website and install during manual setup. 4. Troubleshoot by restarting the Print Spooler, running the Printer troubleshooter, checking network settings, and updating Windows. Adding a printer typically works automatically, but manual steps may be needed for older or shared devices.

How to add a printer in Windows

Adding a printer in Windows is usually straightforward, whether it's a USB printer, a network printer, or one connected over Wi-Fi. Here’s how to do it on Windows 10 and Windows 11.

How to add a printer in Windows

1. Connect and Add a USB Printer

If your printer is connected directly to your PC via USB:

  • Step 1: Plug the printer into your computer and turn it on.
  • Step 2: Windows will often automatically detect and install the necessary drivers.
  • Step 3: To verify or manually add it:
    • Press Windows I to open Settings.
    • Go to Bluetooth & devices > Printers & scanners.
    • Click Add device (Windows 11) or Add a printer or scanner (Windows 10).
    • Wait for Windows to detect your printer, then select it and click Add device.

Note: If the printer isn’t found, make sure it’s powered on and the USB cable is working. You may need to download drivers from the manufacturer’s website.

How to add a printer in Windows

2. Add a Network or Wireless Printer

For printers connected to the same Wi-Fi or Ethernet network:

  • Step 1: Make sure the printer is turned on and connected to the network.
  • Step 2: Open Settings > Bluetooth & devices > Printers & scanners.
  • Step 3: Click Add device and then Add a printer or scanner.
  • Step 4: Wait while Windows searches for available printers.
  • Step 5: Select your printer from the list and click Add device.

If it doesn’t show up:

How to add a printer in Windows
  • Click The printer that I want isn’t listed.
  • Choose Find a printer in the directory (if on a domain) or Add a printer using a TCP/IP address or hostname.
    • Enter the printer’s IP address (you can usually find this on the printer’s network settings page).
    • Follow the prompts to install the correct driver.

3. Manually Install a Printer Driver

If Windows can’t find the right driver:

  • Download the latest driver from the printer manufacturer’s website (e.g., HP, Canon, Epson).
  • Run the installer and follow the instructions.
  • Or, during manual setup:
    • In Printers & scanners, click Add device > The printer that I want isn’t listed.
    • Select Add a local printer or network printer with manual settings.
    • Choose the correct port (e.g., USB001 or a TCP/IP port).
    • When prompted, install the driver from the downloaded file.

4. Troubleshooting Tips

  • Restart the Print Spooler: Press Windows R, type services.msc, find Print Spooler, right-click and choose Restart.
  • Run the Printer Troubleshooter: In Settings > System > Troubleshoot > Other troubleshooters, run the Printer troubleshooter.
  • Check firewall/network settings if adding a network printer fails.
  • Make sure your Windows is up to date.

Basically, Windows handles most modern printers automatically. Just ensure the printer is on, connected, and your system is updated. For older or shared printers, a bit more setup might be needed.

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