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Home Software Tutorial Office Software What should include the index of a document?

What should include the index of a document?

Jul 30, 2025 am 12:20 AM

What should include the index of a document?

In order for the index in Word to look and functionality desired, it is essential to have applied the correct format to the document titles. This implies properly selecting headers, typefaces and other elements before generating the index. Next, we show you how to do it step by step:

Configure the headers

In the Superior Word ribbon, you will find the "Styles" menu . Clicking, a panel is displayed with various format options. The most common is to use the "title 1" style, which is applied to the main chapters or general sections of the document.

In addition, you can use the "title 2" style, which has a smaller size, if you want to structure your content even more and divide the main sections into sub -sections . By following this hierarchy correctly, the resulting index will be shown with clear levels: categories and subcategories. This practice is very useful especially in technical or academic documents with complex structures.

It is also key to select a typography according to the type of document . Word offers multiple sources, so you must choose the one that best reflects the tone and purpose of the text.

As a general recommendation, it is preferable not to use the same source in titles and subtitles , although this depends on the style you look for. In addition, a mild bleeding (inserting spaces or by automatic bleeding) is applied in the subtitles to visually distinguish them from the main titles.

Add the content table

Once you have defined and applied the heading styles, the next step is to choose the exact location within the document where you want to insert the index . This location varies according to the type of text:

  • At the beginning of the document , immediately after the introduction (the most common option).
  • At the end of the document , functioning as a consultation index (frequent in technical thesis).

With the selected position, go to the "References" tab in the toolbar. There, look for the option "Insert Table of Content" and click. In the free version of Word, a default format is automatically generated; While in payment versions you can customize the design according to your preferences.

Ready. Following these steps, you will have a professional and functional index. One of the main advantages of the automatic index in Word is that it is dynamically updated every time you modify the structure of the document : add or eliminate sections, reorder chapters, etc. To see these changes reflected, simply click on the "Update" button.

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