The key to automatically generating directories in Word is to use title styles. First, set the chapter title to "Title 1", "Title 2" and other styles to ensure clear levels; second, click "Reference" > "Table of Contents", select or customize the style and insert it; finally, right-click to select "Update Domain" when updating the directory, and select "Update the entire directory" or "Update only page number" as needed. In addition, pay attention to unifying the title format, adjusting the indentation alignment, and it is recommended to merge multiple chapter files and then generate the directory to avoid the hassle of later integration.

It is actually not difficult to make a directory in Word. The key is to use the title style well and then let Word automatically generate it for you. Manually writing directories is not only prone to errors, but also troublesome to modify later. Using the automatic directory function, it is also convenient to update.

Using title style is key

Word's directory function extracts content based on the title style you set. So the first step is to set the chapter title you want to appear in the directory to styles like "Title 1" and "Title 2".

• Don't use bold or large fonts instead of title styles, so Word won't recognize them
• The hierarchy should be clear: for example, "Title 1" is a first-level title and "Title 2" is a second-level title, so that the directory can have an indent structure
• After setting it up, it is best to check whether the title of the entire document is consistent.

How to insert an automatic directory

After the document structure is basically stable, you can insert the directory:

1. Put the cursor where you want to insert the directory (usually at the beginning of the document)
2. Click "References" > "Table of Contents" in the menu bar
3. A window will pop up with several default styles to choose from
4. If you are satisfied, just click "OK" and you'll complete it

If you are not satisfied with the default style, you can also click the "Modify" button to adjust the font, indentation, line spacing and other details. You can also select a different style from "From the template" or customize a new style.

Update the directory is simple

After writing the document, the content may be adjusted, and the page number, title, and chapter order may change. At this time, there is no need to manually change the directory, Word provides update functions:

• Right-click on the directory > select "Update Domain"
• There are two options for the pop-up window:
  • "Update the entire directory": suitable for changes in content, title, and page numbers.
  • "Update page numbers only": If you only change part of the content, don't change the title structure

After the update, the directory will automatically synchronize the latest information.

Some small details that are easy to ignore

Sometimes there will be problems with inconsistent formats after the directory is generated, such as the title is too long to cause line breaks to be incorrect. At this time, you can:

• Manually adjust indentation and tab position
• Before inserting the directory, preview the style first and select a suitable template

In addition, if your document is divided into multiple chapter files, it will be more convenient to merge it into a large document and then make a directory. Otherwise, each file will be a separate directory and it will be troublesome to integrate later.

Basically all is it. Set the title style, insert the directory, and subsequent updates are also easy. Not complicated, but quite practical.

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