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Table of Contents
Ensure the document structure is clear
Use the bookmark function to create a directory manually
Automatically generate directory (requires structured PDF)
Add some details: Adjust bookmark hierarchy and appearance
Home Software Tutorial Computer Software How to create a table of contents in Adobe Acrobat?

How to create a table of contents in Adobe Acrobat?

Jul 28, 2025 am 12:24 AM

The steps to create a directory in Adobe Acrobat are as follows: 1. Ensure the document structure is clear and use hierarchical titles; 2. Use the bookmark function to manually add and set the target position; 3. If the document has structural information, bookmarks can be automatically generated through the outline; 4. Adjust the bookmark hierarchy and appearance to improve readability. As long as the preliminary structure is fully prepared, a directory that can be clicked and redirected can be efficiently generated.

How to create a table of contents in Adobe Acrobat?

Creating a directory in Adobe Acrobat is not difficult, but many people may not know where to start at the beginning. In fact, as long as the document itself is structured clearly and the bookmark function is well used, a directory that can be quickly generated that can be clicked and redirected can be quickly generated.

How to create a table of contents in Adobe Acrobat?

Ensure the document structure is clear

To generate a practical directory, the first step is to make sure that the PDF itself has a good structure. In other words, your document needs to have clear hierarchical information such as chapter titles and subsection titles. If you export PDFs from Word or InDesign and use styles (such as "Title 1" or "Title 2"), this information is usually retained and can be recognized as structural data in Acrobat.

How to create a table of contents in Adobe Acrobat?

If there is no structure information, you can only create the directory manually. Although it can be done in this case, it will be less efficient and suitable for files with few pages or small changes in content.

Use the bookmark function to create a directory manually

The Bookmarks panel of Adobe Acrobat is your main tool for creating catalogs. After opening the PDF, find the Bookmarks panel in the right sidebar (if not, you can open it in View > Show/Hide > Navigation Pane > Bookmarks).

How to create a table of contents in Adobe Acrobat?

Next, you can start bookmarking:

  • Click the start page of a chapter, and then click the " " button in the upper right corner of the Bookmarks panel to create a new bookmark.
  • Name the bookmark, such as "Introduction to Chapter 1".
  • After creating the name, you can right-click the bookmark, select "Set Target Location", and then locate the specific page and location of the chapter.
  • Repeat this process and bookmark all major chapters.

The advantage of this is that the directory structure can be completely customized, and the disadvantage is that it takes a bit of time to set it up page by page, especially long documents.

Automatically generate directory (requires structured PDF)

If your PDF is structured (that is, the document exported with style mentioned above), there is a chance to automatically extract the outline to generate the directory. The method is as follows:

  • Open Acrobat Pro and go to Tools > Organization Pages.
  • Then click "Export Bookmark" or see if there is an outline structure already exists.
  • If the system detects a structure, titles at each level will usually be automatically listed in the Bookmarks panel with a jump link.

This method saves time and effort, but the premise is that the document must have structural information. If the original file does not use style layout, this step will not be useful.

Add some details: Adjust bookmark hierarchy and appearance

After creating the directory, you may find that the bookmarks are all tiled and have no sense of layering. At this time, they can be adjusted by dragging the bookmarks. For example, drag "Section 1.1" below "Chapter 1 Introduction" and move it slightly to the right, and it will become a sub-bookmark, showing it indented.

In addition, you can right-click the bookmark and select "Properties" to modify the color, bold or italics to make the directory look clearer and easier to read.

Basically these are the operations. The entire process is not complicated, but what is easy to ignore is the preparation of the early document structure. If this step is done, the subsequent steps will be much easier.

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