Expand and collapse titles in Word can be achieved through the navigation pane and outline view 1. Click the arrow before the title to expand/collapse content or right-click to select "View title only"; 2. When using outline view, click the level button to expand as a whole or manually click the ± number control; 3. Shortcut keys Alt Shift arrow keys can quickly expand/collapse or move the title block.

If you write long documents in Word, such as reports, papers, or project plans, you will find the expansion and collapse titles that are particularly useful. It allows you to quickly browse structures and locate content without being overwhelmed by details. This function can be implemented in both the "Navigation Pane" and the "Outline View". Let me explain in detail how to operate it.

How to expand and collapse titles in the navigation pane

Word's navigation pane appears on the left by default, listing all styled titles. You can use it to quickly jump to different sections, or you can control whether the content under each title is displayed.

• Click the drop-down arrow next to Find in the Start tab and select Navigation to open the navigation pane.
• In the navigation pane, you will see all the title levels. Click the small arrow to the left of a title to expand or collapse the content.
• If you only want to see a title at a certain level, you can right-click any title and select "View title only", so that only the content at that level is displayed.

This method is suitable for writing and organizing the structure, especially when there is a lot of content, quickly locate and hide unnecessary parts.

Use outline view to fine control expansion and collapse

If you want to control more carefully what parts are visible and what are hidden, you can use "outline view".

• Click the View tab of the top menu bar and check Outline View.
• After entering, you will see that the document content is arranged layered by title level.
• You can click the level button in the upper left corner (such as "Level 1" and "Level 2") to expand all the content below the corresponding level with one click.
• Want to put a part alone? Find the title, click the minus sign (–) in front of it to collapse; click the plus sign ( ) and expand it.

This method is more suitable for overall structural adjustments, such as moving large sections of content and reorganizing chapter order.

Shortcut keys improve efficiency

If you like to use the keyboard, these two shortcut keys will be useful:

• Alt Shift Left/Right Arrow : The left arrow is to collapse the current title, and the right arrow is to expand.
• Alt Shift Up/Down Arrow : You can quickly move the position of the entire title block, which is easy to use with expansion/folding.

These key combinations may not be used to them at first, but after using them a few times, the efficiency will be significantly improved, especially when processing hundreds of pages of documents.

Basically that's it. Expanding and folding titles may seem like a small feature, but they are very useful in actual writing, especially when you need to focus on a certain section and don't want to be disturbed by other parts. Mastering these methods will make it easier for you to edit long documents in Word.

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