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Table of Contents
1. Use structured source files
2. Add tags and check the tag tree
3. Set language and title and add alternative text
4. Check the reading order and form fields (if any)
Home Software Tutorial Computer Software How to make an accessible PDF with Adobe Acrobat?

How to make an accessible PDF with Adobe Acrobat?

Jul 21, 2025 am 12:43 AM

To create accessible PDFs, you need to start with a structured source file. 1. Use Word or InDesign and other documents with structural elements such as titles, lists and tables, and set the correct style to avoid using spaces or line breaks to simulate formats; 2. Add and check the tag tree in Acrobat to ensure that there is a complete tag structure such as /H1 and /P, and manually adjust the order if necessary or use the automatic recognition function; 3. Set the document language and title, and add alternative text to the image to indicate decorative pictures; 4. Check and adjust the reading order to ensure that the form fields have clear labels, correct types and alternative descriptions, thereby improving the access experience of assistive technology users.

How to make an accessible PDF with Adobe Acrobat?

The key to making an accessible PDF is to make sure the content is easy to understand to all users, including those using screen readers or other assistive technologies. Adobe Acrobat provides a variety of tools to help you achieve this, but it needs to be done correctly to truly work.

How to make an accessible PDF with Adobe Acrobat?

1. Use structured source files

Before creating a PDF, it is best to start with a well-structured source document, such as Word, InDesign, or PowerPoint. Structural elements such as titles, lists, and tables in these documents can be retained after being exported to PDFs and become the basis for accessibility.

How to make an accessible PDF with Adobe Acrobat?
  • Use styles to set the title level : for example, "Title 1" and "Title 2" so that the generated PDF can have a clear structure tree.
  • Avoid emulating formats with spaces or line breaks : This can confusing screen readers to read.
  • Add Alt Text to the image : Right-click the image in Word and select "Edit Alt Text", and it will be automatically brought to the PDF after exporting.

If you directly process PDFs without structure information (such as scanned copies) in Acrobat, you will need to spend a lot of effort to make up for the structure.


2. Add tags and check the tag tree

PDF tags are behind the scenes, which determine how screen readers interpret content order and structure. Even if it looks good visually, if the label is wrong, users with disabilities may not be able to read it.

How to make an accessible PDF with Adobe Acrobat?

In Adobe Acrobat Pro DC:

  • Open the Tags panel (in View > Show/Hide > Navigation Pane > Tags).
  • Check whether there is a complete label structure, such as /H1 , /P , /List , etc.
  • If the tag is missing or confusing, you can right-click the page content, select "Add Tag" or manually drag and adjust the order.

Tips: Run the Automatically Identify Page Content feature (in Tools > Accessibility), Acrobat can sometimes automatically fix some basic issues.


3. Set language and title and add alternative text

To make the screen reader read aloud more accurately, you need to add some metadata:

  • Set the document language : Click "File>Properties>Description" and fill in the main language in the "Language" field, such as en-US or zh-CN .
  • Set the document title : Fill in the properties as well, so that the user knows what this is when opening it.
  • Add alternative text to the image : In Tools > Accessibility > Alternative Text, write a brief description for each image. If it is a decorative picture, check "This object is decorative".

4. Check the reading order and form fields (if any)

The reading order directly affects the reading logic of the screen reader. You can use the Reading Order tool to see if the content blocks are arranged in the correct order.

  • If the order is wrong, you can use the "Touch Reading Order Tool" to adjust it manually.
  • For PDFs containing forms:
    • Make sure each field has a clear label.
    • Set the correct field type (such as text boxes, check boxes).
    • Fill in the field properties "Average Description" or "Tool Tips".

Basically that's it. Although there are a lot of steps, as long as you develop a habit, it is not complicated to do. The key is not to skip details such as structure and labels that are easily overlooked.

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