To track one person’s changes in a Word document, first enable Track Changes and filter edits by their name. Ensure Track Changes is on via the Review tab so all edits are recorded. Next, use the Show Changes By dropdown in the Tracking section to select the specific collaborator, isolating their insertions, deletions, and comments. If their name isn’t listed, check their account settings under File > Options > General. Then, review their changes either step-by-step using the Next button in the Changes group or navigate via the Navigation Pane. For context, switch to Final Show Markup view under Display for Review. Consistently keep Track Changes enabled and confirm author names display correctly for accurate tracking.

If you're collaborating on a Word document and want to keep an eye on what one particular person is changing, it’s definitely doable — but the steps aren’t always obvious unless you know where to look. The key is using Word’s built-in tracking and filtering tools properly.

Turn On Track Changes (If It’s Not Already)

Before anything else, make sure that track changes is enabled in the document. If someone has already made edits without tracking, those won’t show up later even if you turn it on now.

• Go to the Review tab
• Click the Track Changes button so it’s highlighted (turned on)
• Once enabled, any new edits will appear marked up — assuming everyone saves the document with tracking on

Also, check that the user you’re monitoring hasn’t turned off tracking locally or is working in a copy where changes don’t get recorded properly.

Filter by One Person Using “Show Changes By”

Word marks every tracked change with the author's name. You can use this to filter and view only what one person changed:

1. Go to the Review tab
2. In the Tracking section, click the dropdown next to Show Changes By
3. Select the name of the person you want to focus on

This narrows down all the insertions, deletions, and comments to just that user. Everything else becomes hidden temporarily — useful if there are multiple collaborators and you want to isolate one person’s contributions.

Note: If you don't see their name listed, it might be because they’re using a different account or have customized their display name. Check under File > Options > General to see how names are set up.

Review Changes Side-by-Side or Step Through Them

Now that you’ve filtered for one person, you can either scan through the document manually or go step-by-step through each change.

To walk through each edit:

• Use the Next button in the Changes group under the Review tab
• This lets you accept or reject each tracked change individually — handy if you're double-checking someone’s input

Alternatively, open the Navigation Pane (View > Navigation Pane) and switch to the Comments or Edits tab to jump around quickly.

Another trick: switch to Final Show Markup view (Review > Tracking > Display for Review) to see the full context of their changes while still spotting additions and deletions clearly.

It’s not flashy, but once you get used to filtering by author and navigating changes one at a time, tracking a specific person’s edits becomes pretty straightforward. Just remember to keep track changes on from the start and verify everyone’s author info is showing correctly.

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