To create multiple signatures in Gmail, first create different signature templates and then assign them to different email addresses or identities. The specific steps are as follows: 1. Go to Settings > General > Signature section, click "Create a new signature" and name it; 2. Assign the corresponding signature to each email address in "Send Email As"; 3. Manually switch signatures when writing emails. In addition, it is recommended to keep the signature style consistent, use placeholders, update regularly, and avoid clutter.
If you use Gmail for work or manage multiple roles, you might need different signals for different emails—like a professional sign-off for clients and a simpler one for internal messages. The good news is, Gmail allows you to set up and use multiple signals easily. Here's how to make it work.
How to create multiple signatures in Gmail
Gmail lets you create multiple signature templates and assign them to different accounts or email identities. If you use multiple accounts through Gmail, each one can have its own signature. Even if you only have one account, you can still set up multiple signatures by using "Send mail as" aliases.
To start:
- Go to Settings (gear icon) > View all settings
- Click the General tab
- Scroll down to the Signatures section
- Click Create a new signature , and give it a name (like "Work" or "Personal")
Once you've created your signatures, you can assign them to different email addresses under the Send mail as section.
Assigning the right signature to the right sender
Once you've added multiple email addresses under "Send mail as," you can link each one to a specific signature. This is useful if you send emails from different roles (like "Sales" or "Support") or from different companies.
Here's how:
- Under Send mail as , click the edit info link next to each email address
- In the pop-up, choose the corresponding signature from the dropdown
- Save changes at the bottom of the page
Now, when you compose a new message and choose the sender from the "From" field, Gmail will automatically apply the matching signature.
Manually switching signatures in a draft
Even if you're using one email address, you might still want to use different signals for different situations—like one for formal emails and another for quick replies. Gmail doesn't auto-switch signatures unless you have multiple senders, but you can do it manually:
- While writing an email, scroll to the bottom of the compose window
- Click the signature icon (pencil and scroll)
- Choose the signature you want to insert
This method works best if you're using a single account but want flexibility in how you sign off.
Tips for managing multiple signatures
- Keep it consistent : Even if you have multiple signatures, make sure they reflect your brand or tone appropriately.
- Use placeholders : If you share signature templates with a team, include placeholders like [Your Name] or [Your Title] so people can customize easily.
- Update regularly : If your role, contact info, or company details change, remember to update all relevant signatures.
- Avoid clutter : Don't overload your signature with too many links or images—it can look unprofessional and slow down email loading.
Setting up multiple signatures in Gmail is a small tweak that can make a big difference in how you present yourself or your brand. Whether you're managing multiple roles or just want to switch styles based on who you're emailing, this feature is easy to set up and use.
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