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Table of Contents
What is Action Wizard?
How to create a custom action?
What are the common application scenarios?
What should you pay attention to when using it?
Home Software Tutorial Computer Software How to use the Action Wizard in Adobe Acrobat Pro?

How to use the Action Wizard in Adobe Acrobat Pro?

Jul 12, 2025 am 12:58 AM

Action Wizard is an automation tool in Adobe Acrobat Pro for batch processing of PDFs. It allows users to combine multiple tasks such as merging files, adding watermarks, compression, etc. into one action, and execute them in one click in sequence, saving time. The creation steps include: Open the Action Wizard panel → Create a new action → Naming → Add operation steps → Set parameters → Save. Common uses include batch watermarking, merging and exporting to Word, compressing volume, encrypting documents, extracting pages, etc. When using it, you need to pay attention to the operation sequence that cannot be changed, the action cannot be paused during operation, some functions are incompatible, it is recommended to test first and then batch processing, and the common actions can also be fixed to the home page Quick Access bar to improve efficiency.

How to use the Action Wizard in Adobe Acrobat Pro?

Using Action Wizard in Adobe Acrobat Pro is actually not complicated, but many people may find it a bit confusing at first. Simply put, Action Wizard is a tool that helps you batch process PDF files. You can combine multiple operations into one "action" and then apply them to multiple files with one click, saving a lot of time.

How to use the Action Wizard in Adobe Acrobat Pro?

Below I will share a few operating points and practical suggestions that you are most likely to care about.

How to use the Action Wizard in Adobe Acrobat Pro?

What is Action Wizard?

Action Wizard is an automation tool in Adobe Acrobat Pro that allows you to package a series of tasks (such as merging files, adding watermarks, compression, encryption, etc.) into an "action". After creation, you can automatically complete this series of operations with just one click, which is very suitable for highly repetitive document processing work.

To give a simple example: If you have to merge 5 PDFs into one file every day and add a company watermark, you can do it at one time with Action Wizard, and you don’t need to operate it manually every time.

How to use the Action Wizard in Adobe Acrobat Pro?

How to create a custom action?

To create an action, the steps are as follows:

  • Open the Action Wizard panel (usually on the right)
  • Click the " New Action " button
  • Give your action a name, such as "merge and add watermark"
  • Select the actions you need in the task list on the left and add them in order
  • Set specific parameters for each step, such as which file types are merged, the location and content of the watermark, etc.
  • Click "Save" and it's done

Note: The order is important, Acrobat will perform these steps in the order you added. Therefore, if an operation depends on the result of the previous step, the order cannot be messed up.


What are the common application scenarios?

What makes Action Wizard powerful is its flexibility, and here are some common uses:

  • Adding watermarks or headers and footers in batches : suitable for formal documents or reports
  • Merge multiple files and export them to Word : Easy to edit
  • Compress all PDFs to reduce volume : suitable for uploading or mailing
  • Encrypt or restrict editing permissions : protect sensitive documents
  • Extract pages and save them as new files : useful when organizing large documents

You can also set whether this action automatically saves the result, whether it overwrites the original file, or saves it to a specified folder. These options can be found in the action settings.


What should you pay attention to when using it?

Although Action Wizard is convenient, there are some small details that are easily overlooked:

  • If you accidentally close the panel, you can reopen it under the Tools menu
  • Once the action is run, the modification cannot be paused in the middle, so make sure it is clear before setting.
  • Not all operations can be put into the same action, and some functions will have conflicts.
  • When processing a large number of files, it is recommended to try a small sample to test the effect to avoid errors.

In addition, if you use certain actions frequently, you can pin them to the homepage quick access area so that you can use it by clicking it next time.


Basically that's it. Action Wizard is not difficult to get started. The key is to try it a few more times and be familiar with common operations. You will find that it can greatly improve your work efficiency.

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