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Table of Contents
On Windows (Windows 10/11)
On macOS
Tips for Better Sharing
Home Computer Tutorials Computer Knowledge How to create a shared folder on a computer

How to create a shared folder on a computer

Aug 06, 2025 am 01:10 AM
computer Shared folder

Create or select a folder to share on Windows or macOS. 2. On Windows, right-click the folder, go to Properties > Sharing > Advanced Sharing, check "Share this folder", set a share name, and configure permissions (Read, Change, Full Control) for users or groups. 3. Optionally, set NTFS permissions in the Security tab for finer control. 4. On macOS, go to System Settings > Sharing, enable File Sharing, add the folder via the button, and set user access levels (Read & Write, Read Only, etc.). 5. Access the shared folder from another device by entering \[Computer-Name] or \[IP-Address] in File Explorer (Windows) or smb://[IP-Address] in Finder (macOS). 6. Ensure network discovery and file sharing are enabled, and devices are on the same network. 7. For security, use strong passwords, avoid sharing system folders, and consider cloud services or VPN for remote access. Sharing is successfully set up when authorized users can access and edit files as permitted.

How to create a shared folder on a computer

Creating a shared folder on a computer allows multiple users—either on the same network or connected remotely—to access, edit, and save files in a common location. Here’s how to set it up on Windows and macOS.

How to create a shared folder on a computer

On Windows (Windows 10/11)

  1. Create or Select a Folder
    Navigate to the location where you want the shared folder (e.g., Desktop or D: drive). Right-click and select New > Folder, then give it a name (e.g., "SharedDocs").

  2. Open Folder Properties
    Right-click the folder and choose Properties. Go to the Sharing tab and click Advanced Sharing.

    How to create a shared folder on a computer
  3. Enable Sharing

    • Check the box "Share this folder".
    • Optionally, set a Share name (this is how others will see it on the network).
    • Click Permissions to control access:
      • Read: Users can view files.
      • Change: Users can edit and add files.
      • Full Control: Users can modify permissions and delete files.
    • Assign permissions to specific users or groups (e.g., "Everyone" for open access).
  4. Set Security Permissions (Optional but Recommended)
    Go to the Security tab in Properties and ensure the user(s) have appropriate NTFS permissions (e.g., Read & Execute, Modify).

    How to create a shared folder on a computer
  5. Access from Another Computer
    On another PC on the same network, open File Explorer and type:

    \\[Your-Computer-Name]

    or

    \\[Your-Computer-IP-Address]

    Press Enter. You should see the shared folder.

Make sure network discovery and file sharing are enabled in Settings > Network & Internet > Advanced sharing settings.


On macOS

  1. Create or Choose a Folder
    Open Finder, go to your desired location (e.g., Home or Desktop), and create a new folder.

  2. Open Sharing Preferences

    • Go to Apple Menu > System Settings (or System Preferences).
    • Click General > Sharing (or directly open Sharing from System Preferences).
  3. Enable File Sharing

    • Check the box for File Sharing.
    • Click the button under "Shared Folders" to add your folder.
  4. Set User Permissions

    • Under "Users", set access levels:
      • Read & Write: Can edit and add files.
      • Read Only: Can view but not change.
      • Write Only (Drop Box): Can add files but not see contents.
      • No Access: Restricted.
    • You can also add specific users or groups.
  5. Connect from Another Device
    On another Mac or PC:

    • In Finder, press Cmd K and enter:
      smb://[Your-Mac-IP-Address]
    • On Windows, open File Explorer and type:
      \\[Your-Mac-IP-Address]

To find your IP address: Go to System Settings > Network > Wi-Fi/Ethernet and check the IP.


Tips for Better Sharing

  • Use strong passwords if sharing sensitive data.
  • Avoid sharing system folders (like C:\ or /System).
  • On home networks, consider using a workgroup (Windows) or the same Apple ID for easier access.
  • For remote access outside the local network, consider cloud services (e.g., OneDrive, Google Drive) or set up a VPN.

Basically, just enable sharing, set permissions, and make sure devices are on the same network.

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