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Table of Contents
Use @media print to define print style
Control page and line breaks to avoid truncation of content
Simplify layout and remove unsuitable content
Simple and direct test method: use the browser's print preview function
Home Web Front-end HTML Tutorial HTML for Building Print-Friendly Web Pages

HTML for Building Print-Friendly Web Pages

Jul 26, 2025 am 08:51 AM

To make web pages print well, you need to design targeted printing styles. 1. Use @media print to define special styles, hide irrelevant elements such as navigation bars and advertisements, and adjust the font size and color; 2. Control the paging behavior and avoid content breakage through attributes such as page-break-inside and page-break-after; 3. Simplify layout, remove dynamic elements and display link URLs; 4. Print preview function through the browser and optimize the effect to ensure that the final output is clear and easy to read.

HTML for Building Print-Friendly Web Pages

When making web pages, many people only consider the screen display effect and ignore the printed appearance. In fact, users may click the "Print" button at any time, especially invoices, resumes, and report pages. If you want web pages to be clear and easy to read on paper, the details of HTML and CSS are very important.

HTML for Building Print-Friendly Web Pages

Use @media print to define print style

The browser will type the web page directly by default, but the effect is usually not good - the color is dim and the content is superfluous interferes with reading. The solution is to use @media print block in CSS to write a set of special printing styles.

For example, hide the navigation bar, remove the background image, adjust the font size, etc.:

HTML for Building Print-Friendly Web Pages
 @media print {
  nav, .sidebar, .ad-banner {
    display: none;
  }
  body {
    font-size: 12pt;
    color: black;
    background: white;
  }
}

This part of the style will not affect the screen display and will only take effect when printing or exporting PDFs. This is the most basic and most commonly used method.


Control page and line breaks to avoid truncation of content

When printing a web page, the content may be cut to the next page, causing a break in the middle of a paragraph or table. There are several CSS properties to control paging behavior:

HTML for Building Print-Friendly Web Pages
  • page-break-inside: avoid; avoid the internal disconnection of an element.
  • page-break-after: always; Force page change after this element
  • page-break-before: avoid; Avoid changing pages before this element

For example, add:

 table {
  page-break-inside: auto;
}
tr {
  page-break-inside: avoid;
}

This can reduce the situation where the table is disassembled and improve readability. However, it should be noted that different browsers support these attributes slightly, and actual testing is necessary.


Simplify layout and remove unsuitable content

Many things on the web page are useless on paper and even get in the way. Such as link colors, button animations, video players, floating advertisements, etc. When printing, it should:

  • Remove unnecessary pictures and icons (especially decorative)
  • Display hyperlinks in the form of URLs to facilitate traceability of sources
  • Remove hover effects and dynamic styles

You can set the link like this:

 @media print {
  a::after {
    content: " (" attr(href) ")";
  }
}

This way, the user can see the actual address of each link after printing, rather than just a click text.


Simple and direct test method: use the browser's print preview function

You don't need to print it out to see the effect. Modern browsers support "Print Preview", and you can select "Save As PDF" to quickly view the final effect.

The operation steps are roughly as follows:

  • Open the page
  • Press Ctrl P or Cmd P
  • Select "Target Printer" as "Save As PDF" in the pop-up window
  • Adjust margins, paper orientation and other options, and then click "Save"

In this way, you can debug the CSS repeatedly until you are satisfied.


Basically that's it. It doesn’t require too complicated code to make the print style well, but you have to pay attention to the details and don’t make the things printed by the user look messy.

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