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Table of Contents
1. Choose and Install Virtualization Software
2. Create a New Virtual Machine
3. Install an Operating System
4. Improve Usability with Guest Additions (VirtualBox) or VMware Tools
5. Use VMs Safely and Efficiently
Home Computer Tutorials Computer Knowledge How to Set Up and Use a Virtual Machine on Your PC

How to Set Up and Use a Virtual Machine on Your PC

Jul 25, 2025 am 12:45 AM
virtual machine set up

Choose virtualization software like VirtualBox or VMware Player and install it. 2. Create a VM by naming it, selecting the OS type, allocating RAM (2–4 GB recommended), and setting up a dynamically sized virtual hard disk (20–40 GB). 3. Install an OS using an ISO file by attaching it in the VM settings, starting the VM, running the installer, and removing the ISO afterward. 4. Install Guest Additions (VirtualBox) or VMware Tools for better display, mouse integration, and file sharing. 5. Use snapshots, shared folders, and proper resource allocation to enhance safety and efficiency—VMs let you run a second OS safely and flexibly on your existing PC.

How to Set Up and Use a Virtual Machine on Your PC

Setting up a virtual machine (VM) on your PC lets you run another operating system without leaving your current one. Whether you want to test software, run legacy apps, or explore Linux, a VM is a safe and flexible solution. Here’s how to get started.

How to Set Up and Use a Virtual Machine on Your PC

1. Choose and Install Virtualization Software

The first step is picking a virtualization platform—software that creates and manages virtual machines. The most popular free options are:

  • Oracle VM VirtualBox – Free, open-source, and user-friendly.
  • VMware Workstation Player – Also free for personal use, slightly more polished.

For beginners, VirtualBox is a solid choice. Here’s how to install it:

How to Set Up and Use a Virtual Machine on Your PC
  1. Go to http://ipnx.cn/link/4a90df0803c61aab5c319444f910371b and download the installer for your OS (Windows, macOS, Linux).
  2. Run the installer and follow the prompts (admin rights required).
  3. Restart if prompted—VirtualBox installs virtual drivers.

Once installed, you’re ready to create your first VM.


2. Create a New Virtual Machine

Now, set up the virtual environment where your guest OS will run.

How to Set Up and Use a Virtual Machine on Your PC
  1. Open VirtualBox and click New.
  2. Enter a name (e.g., “Ubuntu Test”)—this helps identify the VM.
  3. Select the operating system and version you plan to install (e.g., Linux → Ubuntu 64-bit).
  4. Allocate memory (RAM):
    • Recommended: At least 2 GB (2048 MB) for most Linux distros.
    • For Windows 10/11 VMs: 4 GB (4096 MB) or more if your PC allows.
  5. Create a virtual hard disk:
    • Choose Create a virtual hard disk now.
    • Use VDI (VirtualBox Disk Image) format.
    • Select Dynamically allocated to save space (it grows as needed).
    • Set disk size: 20–40 GB is usually enough for testing.

Click Create, and your VM is set up—just no OS yet.


3. Install an Operating System

To install an OS, you’ll need an ISO file—a disk image of the OS installer.

  • For Linux: Download Ubuntu, Fedora, or another distro from their official site.
  • For Windows: Get an ISO from Microsoft’s official download page.

Steps to install:

  1. In VirtualBox, select your VM and click Settings.
  2. Go to StorageEmpty under Controller: IDE.
  3. Click the disk icon and choose Choose a disk file, then browse to your ISO.
  4. Start the VM by clicking Start.
  5. The OS installer should launch. Follow the setup steps like on a regular PC.
    • When prompted, install to the virtual disk (the only one available).
  6. After installation, remove the ISO:
    • Go back to Settings → Storage and remove the ISO from the virtual drive.

Your VM will now boot into the new OS.


4. Improve Usability with Guest Additions (VirtualBox) or VMware Tools

By default, VMs have basic functionality—low screen resolution, no drag-and-drop, and poor mouse integration. To fix this:

In VirtualBox: Install Guest Additions

  1. With the VM running, go to the menu: Devices → Insert Guest Additions CD Image.
  2. Inside the guest OS, run the installer (it should auto-start).
  3. Reboot the VM when done.

Now you’ll get:

  • Better screen resolution
  • Shared clipboard (copy-paste between host and guest)
  • Drag-and-drop files
  • Seamless mouse integration

VMware Player has a similar feature called VMware Tools—it installs automatically in most cases.


5. Use VMs Safely and Efficiently

A few tips to get the most out of your VMs:

  • Take snapshots: In VirtualBox, go to Machine → Take Snapshot before making big changes. You can revert if something goes wrong.
  • Share folders: Set up shared folders (in Settings → Shared Folders) to easily transfer files between host and guest.
  • Don’t over-allocate resources: Running multiple VMs eats RAM and CPU. Close unused VMs.
  • Keep backups: Export appliances (File → Export Appliance) to save a VM as a portable file.

Setting up a VM isn’t hard once you know the steps. With VirtualBox and a free Linux ISO, you can have a working virtual environment in under 30 minutes. Just remember to allocate enough RAM and install Guest Additions for the best experience.

Basically, it’s like having a second PC inside your first—no extra hardware needed.

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