Using the iPhone's file app for file management is very simple and suitable for daily tasks. 1. Organize files and folders: Folders can be created through the "New Folder" function, and supports renaming, moving or copying files, and can also be sorted by name, date, etc. 2. Access iCloud and other cloud services: You can connect to iCloud Drive, Google Drive, Dropbox, etc., manage the displayed services through "Browse > Location > Edit", and directly save files to cloud storage. 3. Open and share files from other applications: Select the app to open the file through the share icon at the bottom, or share files through email, message, or AirDrop. In short, although the functions are limited, its basic functions are complete and easy to operate.
Using the Files app on iPhone is actually pretty straightforward once you get the hang of it. It's Apple's built-in file manager, and while it might not be as full-featured as third-party options, it's definitely useful for everyday tasks like organizing documents, accessing cloud storage, and even transferring files between apps.
Organizing Files and Folders
One of the main things you'll want to do in Files is keep your documents tidy. Just like on a computer, you can create folders, rename items, and move things around.
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To create a new folder:
Tap Browse , go to the location where you want the folder (like "On My iPhone"), tap Edit , then New Folder . Give it a name and start dropping files inside.
To move or copy a file:
Long press the file, choose "Move" or "Copy", then select the destination folder.
You can also sort files by name, date, kind, or size by tapping the three dots in the top-right corner when viewing a folder.
Accessing iCloud and Other Cloud Services
The Files app isn't just for local storage — it connects to iCloud Drive and other supported services like Google Drive, Dropbox, and more.
- Make sure all your connected services show up under the Browse section.
- If one is missing, go to Browse > Locations > Edit and toggle on any services you want to see.
When you save something from another app (like a PDF from Safari), you can often choose to save it directly to iCloud or another service through the Files app. This is handy if you need to access the same file across devices or share with someone else.
Opening and Sharing Files from Other Apps
Files works well with most iOS apps, but sometimes it's not obvious how to open or share a file from within Files itself.
- Open the file in Files, then tap the share icon (square with arrow) at the bottom.
- You'll see a list of compatible apps — tap one to open the file there.
For example, if you have a Word doc in Files, you can open it in Microsoft Word. Or if it's a PDF, you might open it in Adobe Acrobat or even Markup for quick edits.
If you're sending a file to someone, the same share menu lets you email it, message it, or AirDrop it — which is super helpful.
Basically, the Files app is more powerful than people think. It doesn't do everything, but for basic organization, cloud access, and cross-app sharing, it gets the job done — especially if you know where to look and what steps to take.
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