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Table of Contents
Export directly to Excel files
Processing field issues before export
Query results can also be exported
Home Database navicat How to export table data to Excel using Navicat?

How to export table data to Excel using Navicat?

Jul 19, 2025 am 12:38 AM

Navicat supports exporting database table data to Excel. The steps are as follows: 1. Right-click on the target table and select "Export Wizard"; 2. Select Excel (.xlsx or .xls) in the export format and specify the save path; 3. Select the export content (structure, data or both); 4. Set mapping rules on the field page, such as format conversion, field renaming, filtering columns, etc.; 5. Execute the export after confirming that it is correct. In addition, you can also export the results by querying the results. After running the SQL statement, click the "Export" button in the result area. Only the current results are exported and displayed to Excel, which is suitable for exporting some data scenarios. Pay attention to handling field formats to avoid garbled codes, and consider paging or limiting row counts when large data volumes to improve performance.

Exporting database table data to Excel is a common requirement, and Navicat, as a powerful database management tool, does support this feature. The operation is not complicated, but some details are easy to ignore.

Export directly to Excel files

Navicat's export function is very intuitive. After connecting to the database, find the table you want to export, right-click and select "Export Wizard". In the pop-up window, you can see a variety of export formats, including Excel (.xlsx or .xls). After selecting Excel, the next step will let you specify the location and file name of the file to be saved. Here we recommend choosing an easy-to-find directory, such as a desktop or document folder.

Next you can choose whether to export structure, data, or both. If you just need data, remember to uncheck "Export Table Structure", otherwise there will be an extra worksheet for table creation statements in the generated Excel file.

Processing field issues before export

Sometimes, direct export may encounter garbled code or incorrect format, especially when the field types are relatively diverse. Navicat allows you to set the mapping rules for fields before exporting, such as converting the datetime type to a more friendly date format, or replacing the null value with an empty string.

On the Fields page of the Export Wizard, you can see all the columns and adjust each field. For example:

  • Change the field name to make it easier to understand in Excel
  • Set a specific format, such as the number retains two decimal places
  • Filter out columns that do not need to be exported

Although this step is not necessary, if the target Excel table is for others to see, processing the field format in advance will save a lot of subsequent communication costs.

Query results can also be exported

In addition to the entire table, Navicat also supports exporting data from query results to Excel. Open a new query window, write your SQL statement, and after running, click the "Export" button in the upper right corner of the result area. You can also choose to export as an Excel file.

This method is suitable for cases where only part of the data is wanted, such as only exporting records within a certain time period, or the results of aggregation calculation have been performed. Moreover, it will not affect the structure of the original table, and will only output the data you are currently seeing.

It should be noted that if the query results are particularly large (such as hundreds of thousands), the export time may be relatively long, and there may even be insufficient memory. At this time, you can consider paging query or limiting the number of rows returned.

Basically that's it. The entire process is not complicated, but you need to pay attention to the field processing and file format selection, otherwise the export needs to be manually adjusted.

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