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Table of Contents
Select the right template type
Add operation steps
Test and save your workflow
Home Operation and Maintenance Mac OS How to use Automator to create a simple workflow?

How to use Automator to create a simple workflow?

Jul 13, 2025 am 12:54 AM

Creating a macOS Automator workflow takes only three steps. First, when opening Automator, select the "Workflow" template, which is suitable for beginners and intuitive to operate; second, drag and drop the required steps from the left operation list to the workspace, such as "Get the specified Finder Project" and "Move Finder Project" and adjust the order to define the execution process; finally, click "Run" to test the process effect, and then save it as "Workflow" or export it as "Application" for quick access. The whole process is simple and efficient, suitable for automated repetitive tasks.

Automator is a very practical tool on macOS that can help you automatically complete repetitive tasks. If you just want to create a simple automated process, it is actually not complicated and can be done in just a few steps.

Select the right template type

When Automator is opened, you will be asked to select a document type. For beginners, Workflow is the most friendly option. It allows you to concatenate multiple operations, and the runtime will perform a series of actions in Finder or other applications.

Common types include "applications" and "fast operations", but it is recommended to use "workflow" first at the beginning, and then try other types after getting familiar.

Add operation steps

On the left is the list of available actions, you can find the required functions by searching or category browsing. For example, if you want to do a process of automatically organizing your desktop, you can try the following operations:

  • "Get the specified Finder project": Select the file on the desktop
  • "Mobile Finder Project": Set up a target folder, such as "Sorted Files"

Each operation can be dragged to the workspace on the right, and the order determines the execution order. You can also drag to adjust the order or delete a step at any time.

Test and save your workflow

After writing the process, click the "Run" button in the upper right corner to see how it works. If everything is OK, you can save it. When saving, you can choose to save as "Workflow" and open it in Automator in the future.

If you want to use it more conveniently, you can export this process as an "application", then put it in the Dock bar, click it to execute.

Tips: It is best to back up the files you want to operate before testing to prevent mistaken deletion or mismoval.


Basically all that is it. The whole process is not difficult. The key is to choose the right operation steps and order. Try it a few more times and you will find that Automator is really practical.

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