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There are numerous tools designed to enhance typing speed and efficiency on your iPhone or iPad, including Slide to Type, Dictation, and even a physical keyboard case. However, one of the most effective methods allows you to quickly input commonly used words, phrases, sentences, email addresses, and more, with the ability to synchronize your settings across all your Apple devices.

This feature, known as Text Replacement, has been available on iOS, iPadOS, and macOS for quite some time, but many users remain unaware of it because it's tucked away in the keyboard settings.

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Text Replacement enables you to assign a custom keyboard shortcut—composed of one or more characters—to any word, phrase, number, email address, sentence, block of text, #hashtag, or any other recurring text you frequently type. Once the shortcut and its corresponding text replacement are configured, typing the shortcut followed by a space or punctuation will automatically expand it into the full text.

Examples of Text Replacements

Setting up and managing custom text replacements on iOS, iPadOS, and macOS functions similarly. Before diving in, here are some examples of text expansion shortcuts you might find useful:

Texting Abbreviations:

• cmb = call me back
• fwiw = for what it's worth
• gm = Good morning
• hb = Happy Birthday!
• iirc = if I recall correctly

Emojis and Emoticons:

• fu = [middle finger emoji]
• shrug = ˉ\(?)/ˉ

Special Characters and Symbols:

• cr = ?
• tm = ?
• .... = ???
• >> = ?
• 1/8 = ?
• 1/4 = ?

Communication:

• com1 = [your.website.com] (for example, gadgethacks.com)
• com2 = [another.website.com] (for example, wonderhowto.com)
• congratsemail = [a complete canned email congratulating someone]
• Zoe = Zo?
• @@ = [one.of.your.email.addresses@xyz.com]
• @@@ = [another.one.of.your.email.addresses@xyz.com]
• @gmail = [your.gmail.email.address@gmail.com]
• @icloud = [your.icloud.email.address@icloud.com]
• @yahoo = [your.yahoo.email.address@yahoo.com]
• ## = [your phone number] (for example, 624-555-0182)
• ### = [another phone number] (for example, 323-555-0113)

Other:

• hellojava = System.out.println("Hello, world!");
• hellopython = print("Hello world!")
• hex1 = [a hex color code] (for example, #e11e22)
• #instapics = [a group of Instagram hashtags] (for example, #photography #photooftheday #picoftheday #instagood #photo #selfie #nofilter #instapic)

Text replacements are also beneficial in stopping Auto-Correction from altering words you intentionally spell correctly. For instance, Auto-Correction might change "ecommerce" to "e-commerce," but with text replacement, you can maintain the nonhyphenated version or adhere to a specific style guide. Here are additional examples:

• ecommerce (instead of e-commerce)
• doggo (instead of doggy)
• lewk (instead of leek)
• logline (instead of longline)
• medtech (instead of Medtech)
• zhuzh (instead of shush)

Accessing Text Replacement Settings

On iOS or iPadOS, open the Settings app and navigate to General ? Keyboard ? Text Replacement. This is where you can create and manage all your custom keyboard shortcuts.

To configure custom keyboard shortcuts on macOS, open the System Settings app, select "Keyboard" in the sidebar, and click the "Text Replacement" button. Note that this differs from the "Keyboard Shortcuts" button, which handles combination keystrokes for tasks like showing all application windows or taking screenshots.

Creating Custom Keyboard Shortcuts

By default, Apple includes an "omw" text replacement shortcut for "On my way!" If you've ever noticed "omw" expanding to "On my way!" the mystery is solved.

On iOS or iPadOS, tap the plus ( ) sign. Then, type a shortcut in the Shortcut field, which serves as the text replacement trigger, followed by the text expansion in the Phrase field, which is what the text replacement trigger automatically expands into upon typing. Tap "Save" to add it to your list.

If you're attempting to prevent Auto-Correction from continuing to alter a word or phrase, simply type the desired spelling in the Phrase field and leave the Shortcut field empty.

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Keep in mind that the Phrase field has a maximum limit of 2,000 characters. You don't need to worry about truncation, as the Text Replacement feature will alert you with an error if you exceed the limit and attempt to save it.

On macOS, click the plus ( ) sign. Then, type a shortcut in the Replace field, which acts as the text replacement trigger, followed by the text expansion in the With field, which is what the text replacement trigger automatically expands into as you type. Click "Add" to save it to your list.

If you're trying to prevent Auto-Correction from altering a word or phrase, simply type the desired spelling in the Replace field and leave the With field blank.

Using Your Keyboard Shortcuts

From now on, whenever you type one of your text expansion triggers, followed by a space or punctuation, your iPhone, iPad, or Mac will automatically replace the code with the corresponding word, phrase, number, email address, sentence, block of text, #hashtag, or any other text you've defined.

If Predictive Text is enabled, you can also select the replacement in the prediction bar above the keyboard on iOS and iPadOS or add it from the inline prediction on macOS. Additionally, if you rely on Auto-Correction, you might mistype the trigger, but Auto-Correction may still interpret it as intended and convert the suspected code into the replacement text.

To

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