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Table of Contents
Using Word’s Built-in Customize Ribbon Option
For Advanced Users: Using XML to Customize the Ribbon
Tips and Notes
Home Software Tutorial Office Software How to create a custom tab in the Word ribbon

How to create a custom tab in the Word ribbon

Sep 19, 2025 am 01:58 AM
word ribbon

To add a custom tab to the Word ribbon, use either the built-in Customize Ribbon option or modify the ribbon via XML for advanced features. 1. For the built-in method: Open Word, go to File > Options > Customize Ribbon, click "New Tab," rename it and its group if desired, then add commands from the left panel using Add >>, create additional groups as needed, and click OK to save—this tab will appear in all documents. 2. For advanced users: Enable the Developer tab, create a macro in VBA (Alt F11), save the file as .dotm or .docm, rename it to .zip, extract, add a customUI folder with an XML file defining the tab structure (including button labels and onAction macros), update the package relationships, re-zip and rename back to .docm. Always back up Normal.dotm before changes, and note that XML customizations require macro enablement and are document-specific when shared. The built-in method is recommended for most users.

How to create a custom tab in the Word ribbon

Adding a custom tab to the Word ribbon can make your most-used tools more accessible. While Microsoft Word doesn’t allow this directly through the standard interface, you can customize the ribbon using built-in options or by modifying the Ribbon via XML for advanced users. Here’s how to do both.

How to create a custom tab in the Word ribbon

Using Word’s Built-in Customize Ribbon Option

This method is straightforward and doesn’t require coding. You can rearrange, rename, or add groups and commands to a new custom tab.

  1. Open Word Options

    How to create a custom tab in the Word ribbon
    • Open Microsoft Word.
    • Click File > Options.
  2. Go to Customize Ribbon

    • In the Word Options window, select Customize Ribbon from the left sidebar.
  3. Create a New Tab

    How to create a custom tab in the Word ribbon
    • On the right side, you’ll see a list of main tabs (Home, Insert, etc.).
    • Click New Tab. Word will create a new tab with a default name (e.g., "Custom Tab") and a new group inside it.
  4. Rename the Tab and Group (Optional)

    • Select the new tab or group.
    • Click Rename to give it a meaningful name and choose an icon if available.
  5. Add Commands to Your Tab

    • On the left side, choose commands from Choose commands from: (e.g., All Commands, Commands Not in the Ribbon).
    • Select a command and click Add >> to move it to your new group.
    • You can create additional groups under the same tab by selecting the tab, then clicking New Group.
  6. Save and Apply

    • Click OK to save your changes.
    • The new tab will now appear in the ribbon.

This custom tab is saved with your Word profile and will be available every time you open Word.

For Advanced Users: Using XML to Customize the Ribbon

If you need more control—like adding custom macros, buttons with images, or dropdowns—you can modify the ribbon using XML.

  1. Prepare a Macro or VBA Code

    • Open the Developer tab (if not visible, enable it via File > Options > Customize Ribbon).
    • Press Alt F11 to open the VBA editor.
    • Create a macro that you want to assign to a button on your custom tab.
  2. Create a Word Document with Custom UI

    • Save your document as a Word Macro-Enabled Template (.dotm) or document (.docm).
    • Use a tool or manual method to add a customUI folder and XML file that defines your tab.
  3. Edit the Custom UI XML

    • The XML defines the structure of your tab. Example:
      <customUI xmlns="http://schemas.microsoft.com/office/2009/07/customui">
        <ribbon>
          <tabs>
            <tab id="customTab" label="My Tools">
              <group id="customGroup" label="Utilities">
                <button id="btnMacro1" label="Run My Macro" onAction="YourMacroName" />
              </group>
            </tab>
          </tabs>
        </ribbon>
      </customUI>
    • Replace YourMacroName with the actual name of your VBA macro.
  4. Insert the XML into the Document

    • Rename the .docm file to .zip, extract it, add the XML under a customUI folder, update the relationships, then re-zip and rename back to .docm.
    • This method is more complex and best suited for experienced users or deployment scenarios.

Tips and Notes

  • The built-in method works for most users and supports adding existing commands and macros.
  • Custom tabs created via Options appear in all Word documents by default.
  • If you share the document with XML customization, the recipient must enable macros and trust the source.
  • Always back up your Normal.dotm template before making major ribbon changes.

Basically, for everyday use, stick with the Customize Ribbon option in Word Options—it’s simple and effective.

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