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Table of Contents
What are Gmail add-ons and why use them?
How to find and install Gmail add-ons
Common Gmail add-ons and what they do
Tips for managing installed add-ons
Home Software Tutorial Computer Software How to use Gmail add-ons

How to use Gmail add-ons

Jul 19, 2025 am 01:33 AM

Gmail add-ons enhance efficiency by automating tasks and integrating tools. 1. They are mini-applications within Gmail that automate tasks like scheduling, tracking emails, and syncing data. 2. Install them via the add-ons store found in any email's three-dot menu. 3. Popular options include Boomerang for scheduling, Mailtrack for read receipts, DocuSign for signatures, and Trello for task creation. 4. Manage add-ons through their panel or Gmail settings, noting limited mobile support.

How to use Gmail add-ons

Gmail add-ons can actually save you a lot of time if you know how to use them properly. They’re not just extra features — they help automate tasks, integrate with other tools, and make your inbox more efficient.

How to use Gmail add-ons

What are Gmail add-ons and why use them?

Gmail add-ons are like mini-applications that work inside your Gmail interface. You install them once, and then they show up as a panel on the side or get triggered from the message composer.
The main reason people use them is to cut down repetitive tasks — things like scheduling meetings, tracking emails, or pulling data from other apps without leaving Gmail.
For example, if you often send emails with attachments from Google Drive, there’s an add-on for that. If you need to sign documents fast, there’s one for DocuSign too.


How to find and install Gmail add-ons

Finding and installing add-ons is straightforward, but it's easy to miss where they're located if you're new:

How to use Gmail add-ons
  • Open any email in Gmail
  • Click the three dots (...) at the top right corner of the message pane
  • Choose “Get add-ons”
    From there, you’ll enter the Gmail Add-ons store, which is basically a filtered version of the Google Workspace Marketplace.

Once you're in the store:

  • Search by function (like "email tracking" or "CRM")
  • Check ratings and permissions before installing
  • Click “Install” and allow the necessary access when prompted

You only need to install an add-on once — it will appear automatically next time you open a message.

How to use Gmail add-ons

Common Gmail add-ons and what they do

Some add-ons are widely used because they solve everyday problems:

  • Boomerang: Schedule emails to send later or bring them back to your inbox after a set time.
  • Mailtrack: Track when someone reads your email (especially useful for follow-ups).
  • DocuSign: Send and sign documents directly from Gmail.
  • Trello: Attach Trello cards to emails and create new tasks quickly.

Each of these works a bit differently. For example, Boomerang adds a “Send Later” button below the send button, while Mailtrack shows a tiny icon next to each sent message once it’s been read.

Most of them also have free tiers with limited features and paid plans for full access. So don’t worry if something seems restricted — it might just be part of the trial version.


Tips for managing installed add-ons

Once you’ve added a few, you might want to tweak or remove some. Here’s how:

  • Go to any email
  • Look for the add-on panel on the right
  • Click the three vertical dots inside the panel
  • You'll see options like “Settings” or “Remove”

Also, if an add-on isn't showing up, check your Gmail settings:

  • Go to Settings for Gmail
  • Under the "General" tab
  • Scroll to the “Add-ons” section
  • Make sure the toggle is turned on

And remember: not all add-ons work on mobile. Most are designed for desktop use, so if you rely heavily on your phone, test the add-on first.


That's about it. Once you've got a couple of solid ones set up, using Gmail gets a lot smoother.

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