While manually selecting and deleting rows is an option, it can be both time-consuming and error-prone, particularly with large datasets. In this article, we will explore the following three methods for deleting every other row in Excel:

Download the Excel Workbook below to follow along and understand how to delete every other row in Excel – download excel workbookDelete-Every-Other-Row-in-Excel.xlsm

Method 1 – Utilizing Table Format

In this approach, you should format your data to mimic a table with alternating row colors. This will automatically apply different colors to each row, making them visually distinguishable. Subsequently, you can easily apply a filter to identify and select the rows you wish to delete.

Follow these steps to proceed:

STEP 1: Press Ctrl T to convert your data into a table.

STEP 2: In the Create Table dialog box, verify the selected range and ensure the My table has headers option is checked.

Your data will now appear as a table with alternating row colors.

STEP 3: Navigate to the Table Design tab and select Convert to Range.

STEP 4: Confirm by selecting Yes in the dialog box.

STEP 5: Click the Filter button, choose Filter by color, and select Light Blue.

This will filter out rows without fill color.

STEP 6: Right-click and choose Delete Row.

The rows with light blue fill will be removed, leaving only the rows without fill in the data table.

Method 2 – Employing MOD Function

This method involves using the MOD function to identify whether a row number is even or odd. Excel will return 1 for even-numbered rows and 0 for odd-numbered rows.

You will also need to use the ROW function to obtain the current row number for each cell. Let's delve into the step-by-step process.

STEP 1: Add a helper column adjacent to your data.

STEP 2: Input the MOD function.

STEP 3: Enter the ROW function.

STEP 4: Specify the argument for the row function, which is a reference. Select any cell in the same row as the formula.

STEP 5: Set the argument for the MOD function as the divider, which is 2 to distinguish between odd and even rows.

STEP 6: Drag the formula down to apply it to all rows.

STEP 7: Click the Filter button and select 0.

STEP 8: Right-click and choose Delete Row.

This will delete all even-numbered rows.

Method 3 – Implementing VBA

This method utilizes a VBA script to automate the process of deleting every other row. Here are the steps to implement it:

STEP 1: Go to the Developer Tab and select Visual Basic to access the VBA editor.

STEP 2: Select Insert > Module.

STEP 3: Copy and paste the following VBA code:

<code>
Sub DeleteEveryOtherRow()
Dim i As Long
For i = ActiveSheet.UsedRange.Rows.Count To 1 Step -2
ActiveSheet.Rows(i).Delete
Next i
End Sub</code>

STEP 4: Press Ctrl S to save the module.

STEP 5: In the dialog box, choose No to save the file as a macro-enabled workbook.

STEP 6: In the Save As dialog box, select Excel Macro-Enabled Workbook and click Save.

STEP 7: Go to the Developer Tab and select Macro.

STEP 8: In the Macro dialog box, select Delete Every Other Row and click Run.

Running this macro will delete all odd-numbered rows.

Conclusion

In summary, Excel provides various methods to delete every other row, whether you prefer a straightforward table format, a formula-based approach, or VBA automation. Select the method that aligns best with your workflow and data needs.

Click here to learn more about how to delete every other row on an Excel worksheet!

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