Gmail Contact Management Guide: Add, edit, import, export, and delete contacts

For most people who use email to communicate with others, contacts are automatically added. Once you start chatting with someone, their contact information may be automatically added to your Gmail to facilitate you to start a conversation again later.

But most people don't know how to add contacts, find contacts, or edit contacts in Gmail. The reason is simple: the contact no longer exists in Gmail itself!

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We will show you how to do all of the above, as well as how to import contacts into Gmail, how to export Gmail contacts, and how to permanently delete Gmail contacts.

Contact location in Gmail

A few years ago, Gmail also had a dedicated “Contacts” section. At some point, Google migrates contacts to a standalone service for Google apps and services.

However, there are several ways to access your contacts. The advantage is that you don't have to edit, delete or manage contact information through Gmail now.

The two main ways to access Google contacts are: visit contacts.google.com after logging into your Google account, or click on the common nine-point menu on the Google website and select Contacts.

Both steps will direct you to contacts.google.com, which contains all your contacts, lists, and management tools.

Contacts in iPhone and iPad Mail apps

Similar to Google, Apple stores its contacts in a separate service. Although not an app, your iPhone and iPad have a partition dedicated to contacts in the Settings app. Here is how to find them:

1. Select the Settings app on your iPhone or iPad
2. Scroll down until you see "Contacts"
3. Select Contacts and click on any contact to manage the information in that profile

How to add a contact in Gmail

Adding contacts to Gmail is as easy as adding them to Google Contacts. Google Contacts are linked to the app you use your Google account. The method is as follows:

1. Go to contacts.google.com
2. In the upper left corner of the window, select Create Contact
3. Select Create New Contact
4. In the pop-up window, enter the information for the new contact
5. Select Save at the bottom of the pop-up window

Many users don't like using Google Contacts or managing contacts in iPhone settings. While these methods are useful for finding and editing information, they are limited tools.

Tip: If you are looking for a tool to improve your email management, try Canary Mail, which integrates all email accounts in one place. Using it, you will get:

• Clear email organization, no matter how many accounts you add.
• AI accessibility features that help you draft and summarize emails, identify tasks and attachments, and more.
• Comprehensive end-to-end encryption for enhanced email security.

How to edit a Gmail contact

Editing a contact in Google Contacts is very simple. The method is as follows:

1. Visit contacts.google.com
2. Select the contact you want to edit
3. In the pop-up window that appears, click the pencil icon in the upper right corner
4. Edit contact information
5. Select "Save" in the lower right corner of the window

How to track contacts that ignore your emails

If you send dozens of emails, it may be difficult to remember whether you have received a reply to each email. Instead of tedious manual searches in sent folders, you can rely on the Canary app to sort emails by "not replies".

Additionally, Canary Mail's receipt feature allows you to know when your email is read, so you don't have to send dozens of follow-up emails and constantly check your inbox.

If you notice that some contacts are constantly ignoring you and you don't want your emails to be stuck in their inbox forever, you can undo them. Yes, Canary Mail can do it too!

How to import a contact

It's also easy to import contacts into Google Contacts. First, make sure you have exported your contacts as CSV files from another email service or contact application. This is a file type that Google contacts can read.

Then, follow these steps:

1. Visit contacts.google.com
2. Select Import from the left side of the window
3. Select "Select File"
4. Select the CSV file you want to import saved on your Mac
5. Select "Import" in the lower right corner of the pop-up window

That's it! The contacts you uploaded to your Google Contacts will be displayed in your list. Remember that while usually instant, sometimes the contact takes a while to show up, especially between different devices.

Please read also:

• Delete contacts on iPhone
• How to sync Google contacts with iPhone
• How to send mass emails
• How to withdraw emails in Gmail

How to export a contact

It's also easy if you want to export Google Contacts to use elsewhere. The method is as follows:

1. Visit contacts.google.com
2. Select "Export" on the left side of the screen
3. Select the list you want to export (Note: you can export a single "tag" in Google contacts, or your entire contact list. You won't be able to select multiple "tags" that are sublists of contacts. If you have multiple lists you want to export, you can create a new tag for those contacts, add that tag to those contacts, and then export a list of that tag.)
4. Select your Export As option (Note: Google CSV is different from Outlook CSV, so please select carefully.)
5. Select "Export" in the lower right corner of the window

The exported contact will be saved on your Mac as a CSV or vCard file.

How to delete a Gmail contact

There are two ways to delete a Gmail contact: Delete individually or delete in groups. Here is how to delete a single Google contact:

1. Visit contacts.google.com
2. Find the contact you want to delete
3. On the right side of its line, click on the three-dot menu
4. Select Delete
5. Confirm that you want to delete the contact

If you want to delete multiple contacts, follow these steps:

1. Visit contacts.google.com
2. Hover over the icon of the contact you want to select to delete
3. When a check box appears instead of its image, select the box
4. Repeat steps 2 and 3 for all contacts you want to delete
5. After selecting all contacts to delete, select the three-dot menu at the top of the window
6. Select Delete
7. Confirm your choice

Manage all mail in one application

In this age, people switch between multiple applications for conversation. Email may always be with us, but social apps are quickly replacing email as a faster solution to chat with others.

IM is the perfect solution for modern online chat. You can link Gmail directly to it and enjoy a fully featured Gmail experience; it's exactly the same interface you see on your Gmail website.

From there, IM allows you to use Telegram, Slack, Facebook Messenger, Google Hangouts, Outlook, Twitter, HipChat, LinkedIn and more. It's just the best app to manage all the different chat services in one place.

Managing a contact is not difficult, it just has never been a simple process. Google Contacts makes it easier than ever, but you are still limited to the Google ecosystem. This is not for everyone – even if Gmail is your preferred email provider.

Canary and IM are great choices for managing emails and contacts, both available for free on the seven-day trial of Setapp for Mac.

In addition to these great apps, you can instantly and indefinitely access the entire Setapp directory, which contains over 240 Mac, iOS, and web applications covering multiple categories. For example, if you want to manage emails from multiple inboxes more easily, try Spark Mail; if you need to create and organize documents, install Craft; Want to speed up your Mac? Please try CleanMyMac X.

After the trial period, you can retain access to the entire Setapp suite for only $9.99 per month. This is an incredible deal you should catch, so why wait? Try Setapp now!

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