This guide demonstrates the most secure method for sharing files on OneDrive, ensuring your sensitive data remains protected. Unlike previous methods, this approach prioritizes security by centralizing access control.

First, organize all files intended for sharing into a single folder (creating subfolders as needed). This creates a central point of control for permissions, simplifying management.

1. Organize: Consolidate all shareable files into one OneDrive folder, using subfolders for better organization.

   

2. Share the Folder: Select the folder and click the "Share" button in the top menu or next to the folder.

3. Specify Recipients: In the sharing dialog, choose "Specific people." Select "Allow editing" if recipients need to modify the files; otherwise, leave it unchecked. Click "Apply."

   

4. Add Recipients and Send: Enter recipient email addresses in the "To" field. Add a message if desired and click "Send." You can also use the Outlook icon to create a personalized email with the embedded link.

   

Recipients access the shared folder via the embedded link in the received email by clicking "Open."

This method ensures only authorized individuals can access your files. Even if the link is inadvertently shared, access remains restricted to the specified recipients.

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