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Table of Contents
Formatting data
Working with formulas
Navigating and viewing data
Entering data
Selecting data
Home Software Tutorial Office Software 30 most useful Excel shortcuts

30 most useful Excel shortcuts

Jun 02, 2025 am 10:15 AM

30 most useful Excel shortcuts

Essential Excel shortcuts indispensable for any workbook --------------------------------------------------------

I understand, I understand, these are fundamental shortcuts and many of you are already familiar with them. Nonetheless, let me jot them down again for newcomers.

Tip for novices: The plus sign " " indicates that the keys should be pressed simultaneously. The Ctrl and Alt keys are typically found on the bottom left and bottom right sides of most keyboards.

Shortcut Description
Ctrl N Create a new workbook.
Ctrl O Open an existing workbook.
Ctrl S Save the active workbook.
F12 Save the active workbook under a new name, opens the Save as dialog box.
Ctrl W Close the active workbook.
Ctrl C Copy the contents of the selected cells to Clipboard.
Ctrl X Cut the contents of the selected cells to Clipboard.
Ctrl V Insert the contents of the Clipboard into the selected cell(s).
Ctrl Z Undo your last action. **Emergency button** :)
Ctrl P Open the "Print" dialog.

Formatting data

Shortcut Description
Ctrl 1 Open the "Format Cells" dialog.
Ctrl T "Convert selected cells to a table. You can also select any cell in a range of related data, and pressing Ctrl T will make it a table. Learn more about Excel tables and their functionalities.

Working with formulas

Shortcut Description
Tab Autocomplete the function name. Example: Enter = and begin typing **vl**, press Tab and you will get =**vlookup(**
F4 Switch through various types of formula references. Place the cursor within a cell and hit F4 to get the desired reference type: absolute, relative, or mixed (relative column and absolute row, absolute column and relative row).
Ctrl ` Toggle between showing cell values and formulas.
Ctrl ' Insert the formula from the above cell into the currently selected cell or the Formula Bar.
Shortcut Description
Ctrl F1 Show / hide the Excel Ribbon. Minimize the ribbon to **display more than 4 rows of data.**
Ctrl Tab Switch to the next open Excel workbook.
Ctrl PgDown Switch to the next worksheet. Press Ctrl PgUp to switch to the previous sheet.
Ctrl G Open the "Go to" dialog. Pressing F5 shows the same dialog.
Ctrl F Show the "Find" dialog box.
Home Return to the 1st cell of the current row in a worksheet.
Ctrl Home Move to the beginning of a worksheet (A1 cell).
Ctrl End Move to the last used cell of the current worksheet, i.e., the lowest row of the rightmost column.

Entering data

Shortcut Description
F2 Edit the current cell.
Alt Enter In cell editing mode, insert a new line (carriage return) into a cell.
Ctrl ; Enter the current date. Press Ctrl Shift ; to enter the current time.
Ctrl Enter Fill the selected cells with the contents of the current cell. *Example*: select several cells. Press and hold down Ctrl, click on any cell within selection and press F2 to edit it. Then hit Ctrl Enter and the contents of the edited cell will be copied into all selected cells.
Ctrl D Copy the contents and format of the first cell in the selected range into the cells below. If more than one column is selected, the contents of the topmost cell in each column will be copied downwards.
Ctrl Shift V Open the "Paste Special" dialog when clipboard is not empty.
Ctrl Y Repeat / Redo the last action, if possible.

Selecting data

Shortcut Description
Ctrl A Select the entire worksheet. If the cursor is currently placed within a table, press once to select the table, press one more time to select the whole worksheet.
Ctrl Home then Ctrl Shift End Select the entire range of your actual used data on the current worksheet.
Ctrl Space Select the entire column.
Shift Space Select the entire row.

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